Company Description
Allester Group has provided innovative, safe, cost-effective structural design solutions throughout British Columbia since our inception in 1990. Over the last 30 years we have completed thousands of projects within the residential, multi-residential, commercial, industrial, and agricultural sectors.
We are a dynamic, diverse, and innovative team working on residential, multi-residential, and commercial projects. Our staff are some of the best in the business and work collaboratively to ensure all our clients receive structurally sound, aesthetically pleasing, structural design for their projects. Our ideal candidate will integrate with, and add positively to, our corporate culture and join us in bringing innovative design solutions to fruition.
Opportunity
We are seeking a passionate administrative assistant for our Vancouver office with exceptional attention to detail and a strong desire to grow professionally. Our ideal candidate possesses a positive attitude, is a quick learner, exceptionally organized, able to take initiative and able to work efficiently on their own or as part of a team. This is a great opportunity for a motivated, energetic individual who wants to expand their abilities in a dynamic work environment. Our business is growing and this opportunity comes at an exciting time for Allester Group.
Job Responsibilities
- Effectively manage front desk activities
- Answering phone calls in a professional and courteous manner
- Organizing and monitoring company calendar
- Act as liaison between clients and staff
- Greet visitors and staff warmly as they enter the office
- Email correspondence with clients and staff in a professional manner
- Accounts receivable
- Prepare statements for clients
- Maintain project files, documents and associated documentation
- Arranging for courier and printing as required
- Organizing travel arrangements for staff and partners
- Data entry
- Scanning documents and uploading to SharePoint
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Assisting managing partners with various administrative duties
- Maintain document control and manage retention processes
- Maintain a strict code of confidentiality
- Other office related duties as required including; maintaining the office in a clean and tidy manner, coordinating equipment maintenance, ordering and unpacking office supplies, preparing the boardroom for meetings, assisting in event planning
- Vacation coverage for the Project Coordinator and Office Manager
- Other duties as assigned
Job Requirements
To qualify for this role you will have the following:
- Certificate, diploma, degree or equivalent experience working in an office setting
- Fluent in English both written and verbal
- Proficiency with MS Office, Adobe Acrobat, Click Up and Harvest
- Experience with Canva an asset
- Exceptional attention to detail with a focus on accuracy and quality
- Ability to follow directions
- Ability to multi-task in a fast-paced environment with ability to adapt to changing deadlines and priorities
- Ability to work as part of a team and individually with limited supervision
- Ability to find the answers and take initiative
- Bookkeeping experience would be an asset
- Accounts Receivable experience would be an asset
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Work Location: In person
