Overview
We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing clerical support, and ensuring a smooth workflow within the office environment. This role requires excellent communication skills, a strong understanding of administrative functions, and the ability to supervise and coordinate various tasks efficiently.
Key Responsibilities
- Welcome and assist guests, visitors, and vendors in a professional and friendly manner
- Answer and direct phone calls, emails, and online inquiries
- Manage reservations, bookings, and guest communications
- Perform guest check-ins and check-outs as required
- Handle front desk reception duties and maintain a welcoming office environment
- Manage daily office operations and administrative activities
- Maintain accurate records, filing systems, and databases
- Assist with invoicing, payroll administration, and accounts payable/receivable
- Prepare reports, correspondence, and other business documents
- Coordinate staff schedules, meetings, and appointments
- Order and maintain office supplies and inventory
- Support recruitment, onboarding, and employee record management
- Liaise with various departments to ensure smooth day-to-day operations
- Perform other administrative duties as assigned
Experience
- Previous experience in office administration, reception, hospitality, or a related field
- Bilingual (English and French) is required
- Excellent verbal and written communication skills
- Strong customer service and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with reservation systems, bookkeeping, or accounting software is an asset
- Strong organizational and multitasking abilities
- Ability to work independently and as part of a team
- Professional appearance and positive attitude
- Strong attention to detail and problem-solving skills
If you are a motivated individual who thrives in an organized environment and possesses the necessary skills to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Type: Part-time
Education:
- Secondary School (preferred)
Language:
Work Location: In person
