Ecogest Canada- AYR, ON
Manager, Office Operations & Administration
Ecogest Canada is seeking a highly organized, proactive, and solutions-oriented Manager, Office Operations & Administration to support the day-to-day operations of our office and provide administrative coordination across the organization. Reporting directly to the Board, this role will serve as a central point of support for company executives and employees while helping ensure efficient, professional, and well-coordinated office operations.
This is for a current vacancy within the organization.
Key Qualifications
- Minimum 5–7 years of office administration experience.
- Highly organized and detail-oriented, with strong problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities with strong time management and follow-through.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Knowledge of office procedures, best practices, and workplace health and safety regulations is considered an asset.
Key Responsibilities
- Oversee and support all administrative functions to ensure the smooth and efficient operation of the office.
- Manage office supply inventory at headquarters and coordinate supply orders across the company.
- Act as the main point of contact for headquarters facility-related issues, coordinating with the property manager and ensuring timely resolution of repairs and maintenance needs.
- Coordinate head office operations, supporting communication across departments and assisting with both operational and financial administrative matters.
- Liaise with customers and suppliers regarding contract-related administration, collections, and payments, while coordinating activities between Administration and Technical Coordination.
- Support the management of the company vehicle fleet in partnership with the Administration team to ensure ongoing efficiency and compliance.
- Oversee logistics-related needs and requests for headquarters.
- Support employee relations on day-to-day matters in partnership with HR, helping to identify and address concerns proactively.
- Promote and uphold office policies and standards of conduct.
- Participate in workplace health and safety activities, including committee meetings, hazard awareness, and implementation of control measures to support a safe work environment.
- Perform other related duties as assigned.
Compensation
- Target hiring range: $68,000–$75,000
- Compensation will be determined based on experience, qualifications, and other relevant factors.
