Wellington-Dufferin-Guelph Public Health is dedicated to promoting and protecting the health of individuals and communities in Wellington County, Dufferin County and the City of Guelph. With a vision of health and well-being for all, we strive to address the diverse health needs of our population through innovative programs and initiatives, upstream interventions and collaborative partnerships. From immunization campaigns to disease surveillance and community health promotion, our team of dedicated professionals works to ensure the well-being of everyone in our communities.
As a workplace, WDG Public Health offers a dynamic environment where passion for public health meets professional excellence. Employees have the opportunity to make a meaningful impact on the health outcomes of our communities while enjoying a supportive and inclusive work culture. With ongoing opportunities for professional development, a commitment to work-life balance, competitive compensation and benefits and a strong sense of community within our organization, WDG Public Health is not only a great place to work but also a rewarding place to grow and thrive in your career.
Read our 2024-2028 Strategic Plan on our Careers homepage for more about our vision, mission, values, goals and priorities.
If you are looking for a rewarding opportunity to use your knowledge and skills to make a difference in the health of our communities, we invite you to apply.
We offer a competitive compensation package including:
- Employer paid benefits, including extended health and dental;
- Defined benefit OMERS Pension Plan with 100% employer matching;
- Paid sick time, Short-Term Disability Plan, and Long-Term Disability Plan;
- EAP wellness program for individuals and family;
- Employer paid parking;
- 35-hour work week;
- Many opportunities for growth and development, including employer paid courses to obtain
certifications;
- We value work-life balance, as such we pride ourselves on our generous vacation allowance and employee time off.
WDG Public Health is seeking a detail-oriented and collaborative Payroll & Benefits Specialist to support the delivery of accurate, compliant, and efficient payroll, benefits, and HRIS operations across the organization.
Reporting to the CHRO/ Director, Human Resources, the Payroll & Benefits Specialist is responsible for the administration of bi-weekly payroll, employee benefits, and related reporting processes while serving as the organization’s internal resource for payroll and the Sparkrock HRIS system. The role supports payroll compliance, HRIS administration, vendor coordination, workforce reporting, and continuous improvement initiatives in a dynamic public health environment.
The successful candidate will bring strong technical expertise, analytical skills, and a commitment to accuracy, confidentiality, and customer service while supporting managers and employees across the organization.
Responsibilities include:
- Administering and processing accurate and timely bi-weekly payroll for unionized and non-unionized employees in accordance with applicable legislation, collective agreements, organizational policies, and payroll best practices.
- Acting as the organization’s subject matter expert for payroll operations, payroll compliance, and payroll-related processes.
- Acting as the lead administrator for the Sparkrock HRIS/payroll system, including troubleshooting issues, coordinating with the vendor on system support and enhancements, validating updates and configuration changes, and supporting ongoing system optimization and continuous improvement initiatives.
- Supporting managers and employees with payroll, time and attendance, benefits, deductions, and HRIS-related inquiries in a responsive and client focused manner.
- Preparing, validating, and reconciling payroll-related monthly, quarterly, and year-end reporting requirements including T4s, T4As, Employer Health Tax (EHT), WSIB, OMERS, statutory remittances, and other regulatory reporting.
- Developing, maintaining, and enhancing payroll, workforce, and operational reports and dashboards using Power BI and other reporting tools to support organizational decision-making and compliance requirements.
- Monitoring payroll and workforce data for accuracy and completeness, identifying discrepancies, conducting audits, and implementing corrective actions as required.
- Maintaining employee benefit and pension-related payroll deductions, reconciliations, and reporting within the HRIS/payroll system in collaboration with Human Resources, benefit providers, and internal stakeholders.
- Maintaining employee work schedule configurations and scheduled day-off tracking within the HRIS/payroll system.
- Coordinating payroll-related processing, reconciliation, and reporting requirements associated with employee leaves and absences.
- Performing regular payroll, benefits, and HRIS audits to ensure compliance with legislation, policies, procedures, and internal controls.
- Maintaining accurate payroll records and ensuring the confidentiality and security of sensitive employee and organizational information.
- Supporting continuous improvement initiatives by identifying opportunities to enhance payroll processes, reporting capabilities, data integrity, and system efficiencies.
We thank all applicants, however, only individuals selected for an interview will be contacted.
WDG Public Health is committed to providing accommodation during the recruitment process for people in accordance with the Ontario Human Rights Code. If you require accommodation(s), please advise Human Resources in advance and we will work with you to meet your needs. The organization will maintain the confidentiality of information related to an accommodation request and will only disclose this information with the consent of the employee or applicant.
WDG Public Health is an equal opportunity Agency. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, and will be used to determine eligibility.
If successful in the hiring process, it is important to understand that you would be an employee of a health care organization that strongly believes in the importance of immunizations as a necessary public health measure to control the spread of infectious diseases. Subject to any duty to accommodate under the Human Rights Code of Ontario, successful applicants will be required to comply with the Agency’s Immunization Policy. This policy is available upon request. Applicants who are unable to be immunized due to a valid medical contraindication must have a Statement of Medical Exemption Form completed by their primary care provider.
