About Us
Join a Global Leader with Local Impact!
Are you ready to make a difference with a leading company that has a global footprint and a strong local presence? Actlabs, a prominent Canadian privately-owned analytical laboratory services provider, has been at the forefront of the industry in Canada and around the globe for over 30 years. With operations across Canada and the globe, we bring our world-class expertise to a diverse range of industries, including mining and mineral exploration, agriculture, cannabis, environmental, occupational health, forensics, life sciences, manufacturing, and petroleum.
We are investing in the future, implementing innovative strategies to maintain our leadership and strengthen our impact across the sectors we serve. This is an exciting opportunity for dynamic individuals who want to be part of an established and rapidly growing company.
Job Overview
The Administrative Assistant is responsible for handling client communication, generating reports and invoices, and collaborating with other admin team members. This role plays a key part in supporting operations through effective administration, data management, and exceptional customer service.
Education Required
Responsibilities
- Collaborate with team members to field incoming phone inquiries and warmly welcome visitors at the front desk.
- Checking saved filters in the LIMS (Laboratory information management system) for reports/invoices that need to be generated.
- Making prelim/final reports in the LIMS system.
- Exporting/Saving (Excel and PDF) reports from LIMS and emailing to the customer.
- Invoicing in the LIMS.
- Charging Credit Cards (Visa/MC/AMEX).
- Proforma Invoices in Excel.
- Handling emails from clients regarding reports/invoices/proformas/general questions.
- Any other tasks as determined by TAT Manager/Supervisor.
Requirements
- Organized.
- Common sense.
- Good grammatical and mathematical skills.
- Computer literate in Word and Excel and Outlook.
- Ability to work unsupervised.
- Ability to handle several tasks at once.
- Good interpersonal skills.
Hours: Full time, Day shift. Monday-Friday
This role is being posted to fill a new position.
A Workplace for All:
At Actlabs, we celebrate diversity and are committed to creating an inclusive workplace environment for all employees. We are proud to be an equal opportunity employer, and we strive to ensure that all voices are heard, all cultures are respected, and a variety of perspectives are not only welcome but essential to our success. We treat each other with fairness and dignity, regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration. We believe that a diverse and inclusive workforce is key to driving innovation and achieving excellence.
We thank all applicants for their interest in joining our team. Please note that only those selected for an interview will be contacted. Please note that applicants applying for Canadian job positions must be authorized to work in Canada.
Pay: $19.50-$21.50 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Application question(s):
- How many years of experience in administration, logistics or warehouse support do you have?
Work Location: In person
