Position Summary:
The Accounts Receivable position is responsible for managing the company's incoming payments, ensuring that accounts are properly billed, payments are collected in a timely manner, and any discrepancies are resolved. The role involves maintaining accurate financial records, performing account reconciliations, and supporting the accounting department with month-end procedures and reporting.
Key Responsibilities:
The duties and responsibilities of the Accounts Receivable role include, but are not limited to, the following:
1. Invoice Preparation and Billing:
· Prepare and issue accurate invoices to clients based on goods sold or services rendered.
· Ensure all invoices are properly documented and authorized before submission.
2. Payment Collection and Tracking:
· Monitor outstanding accounts to ensure timely collection of payments.
· Perform follow-up on overdue accounts and conduct collections as necessary.
· Conduct credit reference checks for new clients to assess creditworthiness.
3. Daily Financial Operations:
· Attend daily Banquet Event Order (BEO) meetings to ensure alignment with current billing needs.
· Track and manage advance deposits from clients.
· Maintain and update golf member accounts, including billing and payment tracking.
4. Account Reconciliation and Analysis:
· Review and analyze daily discounts, house accounts, and unsettled spa folios to identify discrepancies.
· Reconcile supplier and client statements to ensure all payments are properly recorded.
5. Daily Revenue Reporting:
· Input daily revenue figures for both Hockley Valley Resort and Adamo Estate Winery into the M3 accounting system.
· Review and monitor daily refund reporting to ensure accuracy and compliance with company policies.
6. Cash Reconciliation:
· Conduct daily cash reconciliations for both Hockley Valley Resort and Adamo Estate Winery.
7. Month-End Procedures:
· Participate in month-end inventory counts and compilation, which may include working on weekends and statutory holidays as required.
· Assist with month-end closing duties as directed by the Controller or Accounting Manager.
8. Banking and Deposits:
· Perform banking trips for deposits and postage when necessary.
9. Communication and Reporting:
· Keep the Accounting Manager and Controller informed of any revenue-related concerns.
· Provide regular updates on outstanding accounts and collections progress.
10. General Administrative Duties:
· Support internal and external audits by providing necessary documentation and reports.
· Maintain organized and accurate financial records in compliance with company policies and legal requirements.
· Perform any additional duties assigned by the General Manager, Controller, Accounting Manager, or ownership of the Resort.
Requirements and Qualifications:
Education:
· High school diploma required; post-secondary education in accounting, finance, or a related field is an asset.
Experience:
· A minimum of 2 years of experience in accounts receivable or general accounting is required.
· Experience in a hotel or hospitality financial environment is preferred.
Skills:
· Strong understanding of the full accounting cycle.
· Proficiency with Property Management Systems (PMS) and accounting software (experience with M3 is an asset).
· Good working knowledge of Microsoft Excel, Word, and general computer literacy.
· Strong analytical and problem-solving skills.
· Detail-oriented with excellent organizational and time management abilities.
Personal Attributes:
· Dependable, self-motivated, and able to work both independently and as part of a team.
Working Conditions:
· This role may require occasional weekend or statutory holiday work, particularly during month-end inventory counts and reconciliations.
· Some travel may be required for banking and deposit purposes.
· The position requires prolonged periods of sitting and working on a computer.
· Strong communication skills, both verbal and written.
· Ability to maintain confidentiality and handle sensitive financial information with integrity.
Job Types: Part-time, Permanent
Pay: $21.63 per hour
Benefits:
Ability to commute/relocate:
- Mono, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
