Overview
We are seeking a proactive and detail-oriented Office Administrator with a background in civil engineering to join our dynamic team. This role offers an exciting opportunity to support daily office operations, coordinate administrative tasks, and contribute to the smooth functioning of our engineering projects. The ideal candidate will bring strong organizational skills, excellent communication abilities, and familiarity with office management tools to ensure an efficient work environment. Whether managing correspondence, handling data entry, or supporting project documentation, you will play a vital role in maintaining our professional standards and fostering team collaboration.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service
- Oversee administrative tasks such as filing, data entry, and maintaining accurate records using Microsoft Office and Google Workspace applications
- Support project documentation by proofreading reports, organizing files, and ensuring all paperwork complies with company standards
- Handle bookkeeping duties using QuickBooks for invoicing, expense tracking, and basic financial recordkeeping
- Assist with scheduling meetings, coordinating appointments, and managing calendars for team members involved in civil engineering projects
- Provide customer support by addressing inquiries professionally and efficiently both in person and via phone or email
- Maintain office supplies inventory and ensure the workspace remains organized and welcoming
Qualifications
- Prior clerical or administrative experience in an office setting; experience in medical or dental offices is a plus but not required
- Familiarity with civil engineering concepts or background preferred but not mandatory
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Strong computer skills including data entry, proofreading, and document formatting
- Experience with QuickBooks or bookkeeping software is highly desirable
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Demonstrated phone etiquette and customer service skills to support clients and team members alike
- Ability to type accurately at a brisk pace while maintaining attention to detail
Join us to be part of a vibrant team where your administrative expertise will directly contribute to the success of innovative civil engineering projects. We value energetic professionals who thrive on organization, communication, and delivering top-tier support. This paid position offers a rewarding environment where your skills will grow alongside exciting project opportunities.
please whtsap 647-905-7277 if anyone interested.
Pay: $17.60-$18.00 per year
Work Location: In person
