Job Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth daily operations by providing exceptional front desk support, managing administrative tasks, and delivering excellent customer service. The ideal candidate will have strong office experience, proficient computer skills, and the ability to handle multiple responsibilities efficiently in a fast-paced environment.
Duties:
- Greet visitors and clients professionally at the front desk
- Manage multi-line phone systems, direct calls, and take accurate messages
- Perform data entry and maintain organized filing systems
- Schedule appointments and coordinate meetings using Microsoft Office
- Handle correspondence via email and phone, demonstrating excellent phone etiquette
- Assist with project billing and invoicing, using internal databases
- Support clerical tasks such as photocopying, scanning, and document proofreading
- Provide customer support by addressing inquiries promptly and courteously
- Maintain a clean and organized reception area and office environment
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong computer skills with experience in data entry and document management
- Knowledge of invoicing processes
- Excellent organizational skills with attention to detail and accuracy
- Effective communication skills with professional phone etiquette
- Prior clerical or administrative experience preferred, with exposure to construction and accounting processes
- Ability to multitask efficiently in a busy office setting
- Experience with front desk operations, multi-line phone systems, filing, and customer service roles
- Customer support experience with a friendly, professional demeanor
This position offers an engaging work environment where your organizational talents and customer service skills will be valued. The successful candidate will play a key role in maintaining efficient office operations while providing outstanding support to clients and team members alike.
What we offer:
- Parking allowance
- Great benefits
- Great office culture
- Flexible work hours
- Full-time hours are 37.5
- Company events
- Dental care
- Extended health care
- Life insurance
- Mileage reimbursement
Pay: From $50,000.00 per year
Benefits:
- Company events
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
Application question(s):
- Please include availability for an interview.
Experience:
- Administrative: 3 years (required)
- Accounting: 1 year (required)
- Construction: 1 year (required)
Work Location: In person
