Job Summary
THIS IS A TEMPORARY MATERNITY LEAVE COVERAGE POSITION. Local non-profit seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support across various office functions, ensuring smooth daily operations. This role requires strong computer skills, excellent communication abilities, and experience with clerical tasks. The position offers an opportunity to work in a professional environment where organizational skills and customer service are paramount. Flexibility is key in this office environment. Mac experience preferred.
Responsibilities
- Manage front desk operations, including greeting visitors and handling phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Mac proficient and QuickBooks online possibly in future
- Assist with filing, document proofreading, and general administrative tasks to support office efficiency
- Provide customer support by responding to inquiries via phone, email, or in person
- Support bookkeeping activities and basic financial recordkeeping as needed
- Coordinate appointments, schedule meetings, and manage calendars effectively
- Maintain organized digital and physical filing systems for easy retrieval of documents
- Handle administrative correspondence and prepare reports or letters as required
Experience
- Proven clerical or administrative experience in an office setting
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint), and Apple applications, QuickBooks Online, an asset but not necessary
- Experience with data entry, filing systems, and document proofreading
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent phone etiquette and customer service skills, including experience with mphone systems
- Knowledge of bookkeeping or basic accounting practices is advantageous but not required
- Ability to adapt quickly to new software tools and office procedures
Job Type: Part-time fixed hours 9am-1pm 4-5 days per week
Work Location: In person
Pay: $21.00-$23.00 per hour
Application question(s):
- Do you have Apple experience such as iMac or MacBook?
- Are you willing to work a temporary maternity leave position until August 2027?
Work Location: In person
