This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position has an end date of June 30, 2027.
Location - This role is in-person at North Campus Edmonton.
The incumbent will provide high-level support to several faculty members in the Department of Radiology & Diagnostic Imaging who hold Research Chairs and funding external to the department. Under the direction of the Academic Department Manager, the incumbent is responsible for ensuring the smooth and efficient day-to-day operation of all research and data collection activities including supporting the principal investigator. The incumbent will also be responsible for all event planning, visiting speakers/recruitments planning and department website development.
The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
Administrative Support to Research Chairs and Academic Staff (25%)
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Provides diversified administrative support to seven full-time Academic Radiologists
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Types and formats documentation related to the development of clinical and research protocols, clinical practice guidelines and standard operating procedures
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Ensure necessary paperwork and forms are completed, signed and returned to granting agencies by stated deadlines, including the required annual reports to funding agencies
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Coordinate travel; including flights, hotels, and conference registration
Financial Management of Research Grants (40%)
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Perform monthly account reconciliation and prepare monthly financial reports on research grants, investigating discrepancies between account transactions and account balances
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Process travel and professional expense claims as required, ensuring compliance is being met
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Review financial transactions, commitments, and available funding to ensure each research project is on target with project budget
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Track invoices and provide summary explanation on all significant budget expenditures
Procurement and Expenses (5%)
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Purchasing research supplies, equipment, and services via SupplyNet, PCard and Information Services & Technology, using preferred procurement methods of purchase in accordance with expense threshold
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Reconciling credit card transactions monthly to ensure procurement policies are being met and all supporting documentation is provided for department records
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Record keeping and inventory of all asset tags and assignments
Research Grants and Ethics (10%)
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Prepare research ethics board applications case report forms, and ethics renewals Maintaining ethics related paperwork and documentation records
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Develop and maintain records of research activities for investigators and sponsors. Monitor and report on study progress, ensuring that application documentation is entered and managed appropriately in the RSO Grant Management System (eg. Sponsor deadlines, guidelines & procedures, conditions & obligations of acceptance of funding, and application documents
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Ensure compliance with institutional policies, standard operations procedures, and guidelines
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Assist PIs with grant preparation and submission: Review grant applications/proposals for accuracy, completeness, appropriateness and review eligibility of budgets, compliance with sponsor and university guidelines; submit applications on behalf of the institution, in sponsors' portal as required
Communication/Event Planning (20%)
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Coordinate annual Department events such as Research Day, Quality Improvement Day, along with manages Guest Speaker Lecture Series
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Department monthly newsletter creation which includes: formation of newsletter design/template, writing, editing and coordinating with Chair and Academic Department Manager
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Minimum post-secondary degree or diploma in a related discipline; equivalent combinations of education and experience will be considered.
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Demonstrated competence and aptitude for working with technology
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Demonstrated knowledge of University regulations, especially in the areas of research grant governance, procurement practices, UAPPOL policies, and contract for services
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Demonstrated ability to differentiate between solving a symptom and identifying the root issue
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Demonstrated ability to address current problems, while projecting and preventing potential future issues
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Strong organizational and time management skills; an ability to complete tasks and deliver expected outcomes under tight deadlines
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Demonstrated ability to communicate effectively, collaborate with business users/stakeholders and work harmoniously with others.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
