Accounts Payable Coordinator
Our client is seeking an experienced Accounts Payable Coordinator to join their Finance team. This is an excellent opportunity for an organized accounting professional who enjoys working in a collaborative environment and takes pride in accuracy, strong vendor relationships, and efficient financial processes.
Reporting to the Finance team, you'll be responsible for managing the full-cycle accounts payable process while providing support across accounts receivable, reconciliations, expense administration, and general accounting functions. This role offers excellent variety and the opportunity to contribute to process improvements while supporting the day-to-day financial operations of the business.
Key Responsibilities
- Manage the full-cycle accounts payable process, including invoice review, coding, approvals, payment processing, and vendor account maintenance.
- Process electronic payments, EFTs, wire transfers, cheque runs, and ensure supplier payments are completed accurately and on time.
- Investigate and resolve invoice discrepancies, payment inquiries, and vendor account issues while maintaining positive supplier relationships.
- Create, issue, and track purchase orders while maintaining contract documentation and vendor records, including banking information and tax documentation.
- Provide accounts receivable support by preparing reimbursement invoices, assisting with management fee invoicing, updating customer accounts, and supporting collections activities as required.
- Complete bank reconciliations and assist with general ledger reconciliations to support accurate financial reporting and month-end close.
- Review and process employee expense reports and corporate credit card reconciliations, ensuring compliance with company policies.
- Maintain accurate accounting records within the ERP system and assist with reporting, data management, and financial documentation.
- Ensure compliance with company policies, internal controls, approval processes, and applicable tax requirements, including HST.
- Identify opportunities to improve accounting processes, workflow efficiency, and internal controls while supporting ongoing departmental initiatives.
- Provide general accounting and administrative support, including reporting, special projects, and backup coverage for other accounting functions as needed.
Qualifications
- Previous experience in Accounts Payable, Accounting Administration, or a similar accounting support role.
- Strong knowledge of full-cycle accounts payable, including invoice processing, payment administration, purchase orders, vendor management, reconciliations, and financial documentation.
- Experience supporting accounts receivable, bank and general ledger reconciliations, employee expense processing, and corporate credit card reconciliations.
- Proficiency with ERP or accounting software and Microsoft Office, particularly Excel and Outlook.
- Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
- Strong communication and interpersonal skills with the ability to build positive relationships with vendors and internal stakeholders.
- Post-secondary education in Accounting, Finance, Business Administration, or a related discipline is preferred.
- Experience within the construction, development, real estate, or property management industry would be considered an asset.
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