Position Summary:
The Assistant Coordinator is a member of the community leadership team, responsible for the recruitment, hiring, on-boarding and on-going development of all assistants/employees and volunteers. The Assistant Coordinator works in partnership with house & program leaders to ensure the training, development, formation and support of Assistants so that the Identity and Mission of L’Arche, the Servant Leadership Model, policies and government standards in the homes and programs are well integrated. The Assistants Coordinator directly trains and supports the growth of assistants to work with house/program leaders and teammates to create homes/programs that embrace the core values of L’Arche, thus resulting in high quality care for individuals with developmental disabilities.
Major Duties and Responsibilities:
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Is responsible for screening and hiring Canadian and International assistants in accordance with the policies and procedures, laws, and regulations of L’Arche Canada and Citizenship and Immigration Canada.
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Ensures all incoming employees, assistants and volunteers are welcomed and well connected into home/program; teaches them to create warm, welcoming, and comfortable, home, program and/or office environments
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Nurtures the gifts and growth of all assistants; ensures annual reviews and other support processes are in place and effective; works with house and program leaders to support each assistant.
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Encourages, teaches and supports assistants to plan, participate in and lead meaningful celebrations and to understand and maintain traditions in the home/program.
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Plans, supports and facilitates regular schedule of formation and skills training; provides high quality and relevant training so that learning needs are met and members with developmental disabilities are cared for and supported with respect and dignity; ensures assistants know how to do their role well and are trained in a timely fashion.
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Monitors dynamics between assistants and provides support and resources to manage conflict and healthy communication.
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Responsible for all HR-related activities: benefits, payroll, policy review and development, personnel records, management of profiles and tasks in ADP.
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Is able to support and form assistants to integrate a meaningful spiritual life into the home. Ensures diverse spiritual approaches are respected.
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In conjunction with the national Recruitment Coordinator, is responsible for recruitment recruiting local ‘best-fit’ candidates for open positions.
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Is an effective team member, and collaborates with other Assistant Coordinators in Canada to share best-practices.
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Supports L’Arche throughout the federation. Is knowledgeable on initiatives at the regional, national and international levels and shares this knowledge with the homes.
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Seeks out opportunities for personal growth. Models life sharing and the values of L’Arche for others.
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Coordinates with leadership team and house and program leaders to set schedules, training times, and support resources as necessary.
Qualifications, Skills Needed and Position Requirements:
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Previous L’Arche experience (assistant, board member, volunteer, etc.) or equivalent
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Post-secondary degree or certificate; knowledge and/or training in HR practices
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Fluent in spoken and written English
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Clear police check including vulnerable sector screening
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Ability to admit mistakes and learn; asks for and accept help when needed
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Ability to be flexible and manage the stress of multi-faceted responsibilities and supervision
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Can remain calm, and focused in times of uncertainty and crisis, and can give clear directions.
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Works collaboratively, models and promotes conflict resolution, and is appreciative of others’ efforts.
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Is organized and able to set priorities and follow-through on commitments in a timely fashion
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Excellent verbal and written communication skills.
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Good administrative skills, organized and demonstrates time management skills
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Ability to problem solve, assist in reaching solutions and obtaining necessary resources
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Valid driver’s license, and excellent driving record.
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Knowledge of or ability to learn how to use various software/technical tools such as ADP Workforce NOW and others.
Working Conditions and Physical environment:
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Will need to work in an office environment with a number of other people, sometimes sharing equipment and space.
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Will need to lead and participate in several meetings, both group and individual
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From time-to time, the Assistant Coordinator will be required to be away to attend community, regional or national events and/or trainings which may include work on evenings and weekends
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Is expected to participate in meals in the homes/programs and occasionally attend team meetings of each home/program
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other specific expectations
