Be the Spark that ignites the potential in people! At our YMCA, we believe in the power of people. Every day, our dedicated employees and volunteers bring energy, positivity, and inclusivity to everything they do. They are the spark that ignites potential in others—helping individuals grow, thrive, and truly belong.
When people feel connected and supported, communities become stronger, more resilient, and full of life. That’s the impact of people-powered change. Together, we create welcoming spaces where everyone is valued, differences are celebrated, and possibilities are endless. Be the spark. Shine bright. Help others shine too.
About the Role:
The Office Coordinator is responsible for ensuring the efficient day-to-day operation of our Edmonton downtown business offices while providing administrative, operational, and customer service support to staff, leaders, members (renters) and external stakeholders. This role oversees office administration, facilities coordination, vendor management, records management, and office systems to support a productive, professional, and welcoming work environment.
Responsibilities:
- Coordinate daily office operations, administrative processes, and record management.
- Manage office supplies, equipment, and workplace resources.
- Coordinate office maintenance, repairs, and vendor relationships.
- Manage our Edmonton downtown offices facility bookings and help minimize rental vacancies.
- Process invoices, purchase orders, expense reports, and support office budgeting.
- Coordinate meetings, events, employee onboarding, and administrative projects.
- Support workplace health and safety initiatives and maintain compliance documentation.
- Prepare reports related to office space bookings and rental opportunities.
- Serve as the primary contact for office inquiries and facility bookings while delivering excellent customer service.
Qualifications:
- Diploma or certificate in Business Administration, Office Administration, or related field.
- 3–5 years of office management or administrative leadership experience managing budgets and vendors.
- Knowledge of occupational health and safety requirements would be an asset.
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
- Strong organizational, time-management and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and a commitment to providing exceptional customer service
- Ability to work independently while collaborating effectively with multiple departments
- Ability to obtain a clear Police Information Check (PIC) with Vulnerable Sector Search (VSS)
Why work for the YMCA?
The YMCA of Northern Alberta is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees and volunteers reach their full potential and are recognized as a great place to work and volunteer. We offer meaningful opportunities to make a difference in the lives of individuals and the health of our communities.
Joining the Y means contributing to over 100 years of providing opportunities for people to shine! Our Y serves tens of thousands of people each year through programs and services like health and fitness, licensed child care, day camps, mental health, employment and immigrant services, education and training, and services for youth, families and seniors.
Our Commitment to Equity, Diversity, and Inclusion: Inclusion has power, and we take strides to create a diverse, inclusive workplace where everyone can belong. Diverse teams unleash new ideas, and employees thrive in a culture that recognizes and appreciates the unique perspectives and backgrounds of others. Through our differences in how we think and act we can form innovative and effective teams and deliver organizational success.
If we can make the recruitment process more accessible for you, please let us know when we reach out about an opportunity so we can work with you to accommodate your needs.
In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Prior to your first day and every three years thereafter, a Vulnerable Police Records Check is required.
The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.
