About the Housing Hub of New Brunswick:
Recognizing that housing affordability is vital to sustainable communities, the Housing Hub of New Brunswick partners to drive housing development across all of New Brunswick. Through a collaborative, execution-focused approach, the Housing Hub brings together diverse stakeholder resources, relationships, and expertise to expand the development of inclusive and sustainable housing.
At the Housing Hub, we’re a dynamic, purpose-driven team focused on turning ideas into action. We value creativity, proactive problem-solving, and collaboration, and we support our people with a remote-friendly environment and a competitive compensation package that includes employer-paid health and dental benefits. As we continue to grow, we’re committed to supporting your professional development and creating opportunities to learn and advance.
The Housing Hub is being supported by The Chapman Group for this recruitment.
Position Details:
The Housing Hub is seeking an organized, detail-oriented, self-starter to join our team as an Executive Coordinator. This role plays a vital part in ensuring smooth day-to-day operations while supporting a range of administrative, executive, and office coordination functions.
Reporting to the Chief Executive Officer (CEO), the Executive Coordinator provides executive support and office coordination in the following capacities:
Responsibilities:
- Oversee day-to-day administrative operations and office services; including general office maintenance, supplies, and equipment needs.
- Manage the CEO’s calendar, appointments, and travel arrangements.
- Support meeting and event planning, logistics, and coordination.
- Support board governance initiatives, including scheduling and coordinating meetings of the board, subcommittees, and key stakeholders, and preparing board materials and reports.
- Maintain and improve administrative systems, filing structures, and digital records to ensure efficiency and compliance.
- Provide bookkeeping support, including processing payments, invoices, and payables.
- Coordinate with vendors and service providers; track contracts, renewals, and service agreements.
- Assist in developing and updating administrative and operational policies and procedures.
- Monitor and respond to general inquiries in a timely and professional manner.
- Collect, organize, and submit reports to internal and external stakeholders; coordinate document signatures.
- Handle confidential and sensitive information with the utmost professionalism and discretion.
- Contribute to process improvements and support cross-departmental projects as needed.
- Perform other administrative duties as required.
Requirements:
- Previous experience in administrative or operations roles.
- Strong organizational skills and ability to prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Attention to detail and ability to maintain confidentiality.
- Ability to work independently and collaboratively.
- Flexibility and adaptability to meet changing priorities.
- Access to a reliable vehicle and ability to travel as needed throughout the province of New Brunswick for work purposes.
- Bilingual in English and French, an asset.
- New Brunswick resident.
- This position requires an in-office presence in order to effectively perform the role with some flexibility.
Benefits and Perks:
As a member of our team, you are entitled the following benefits:
- Comprehensive health benefits package, including access to our Employee Assistance Program for 24/7 support.
- Competitive salary, tailored to match your level of experience and expertise.
- Make a tangible impact on communities through purpose-driven and meaningful work.
- Opportunities to attend work-related conferences and events for networking and training purposes.
Other:
We are an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, or disability status.
We are committed to ensuring that all employees have the necessary support to thrive in their roles. We offer accommodation for individuals who may require it due to disabilities or other circumstances. If you require accommodation throughout the recruitment process, please let us know.
Work Location: Hybrid remote in Moncton, NB
