Job Overview
We are seeking a highly organized and detail-oriented Junior Conveyancer / Transaction Coordinator to join our Operations Team.
Reporting directly to the Controller, this role is responsible for supporting the day-to-day administration of commercial real estate transactions from deal submission through to closing. The successful candidate will play a key role in ensuring transaction files are complete, compliant, and accurately processed while assisting with brokerage operations, commission payouts, document management, and broker support.
This is an excellent opportunity for someone looking to build a career in commercial real estate operations, conveyancing, transaction management, or brokerage administration. The position offers exposure to all aspects of the deal lifecycle while working closely with brokers, accounting, and compliance teams in a fast-paced professional environment.
Key Responsibilities
- Coordinate commercial sales and lease transaction files from submission to closing
- Review transaction documentation for completeness and compliance requirements
- Track critical dates, conditions, deposits, and closing milestones
- Assist with commission processing and payout preparation
- Maintain accurate transaction records and brokerage databases
- Follow up with brokers regarding outstanding documents and file deficiencies
- Support FINTRAC, disclosure, and brokerage compliance requirements
- Assist with deal entry, document organization, and file management within brokerage systems
- Coordinate with lawyers, conveyancers, clients, and brokers as required
- Provide administrative and operational support to the Controller and brokerage operations team
- Assist with process improvements and transaction workflow management
Ideal Candidate
- Highly organized with exceptional attention to detail
- Strong administrative and document management skills
- Excellent written and verbal communication abilities
- Comfortable working with multiple deadlines and priorities
- Proficient in Microsoft Office, particularly Excel
- Experience in real estate, conveyancing, legal administration, accounting, or transaction coordination is considered an asset
- Ability to work independently while collaborating effectively with a team
- Positive attitude and willingness to learn in a fast-paced environment
Pay: From $60,000.00 per year
Work Location: In person
