Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will have strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is essential in maintaining smooth daily operations, providing exceptional customer service, and ensuring accurate record-keeping. Prior experience in Admin plus, along with familiarity with QuickBooks and Google Workspace. The ideal candiate would also have experince in corporate relations.
Duties
- Perform data entry tasks accurately using Microsoft Office and quickbooks
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with bookkeeping and invoicing using QuickBooks or similar accounting software
- Support customer service efforts by addressing inquiries and providing support via phone or email
- Schedule appointments, manage calendars, and coordinate meetings for staff members
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Handle administrative tasks such as copying, scanning, faxing, and mailing documents
- Invoice entries
- Payroll & Cash deposits and bank reconciliation
- Connecting with corporate relations to assist in securing orders & growing the businesses.
Requirements
- Proven clerical or administrative experience with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or bookkeeping software preferred
- Excellent computer skills including data entry, typing, and document proofreading
- Strong customer service skills with professional phone etiquette and the ability to handle multi-line phone systems effectively
- Ability to manage multiple tasks efficiently in a fast-paced environment
- High school diploma or equivalent; additional administrative training or certification is a plus
Pay: From $18.00 per hour
Benefits:
- Casual dress
- Dental care
- On-site parking
- Vision care
Work Location: In person
