Position Summary
We are seeking an experienced and detail-oriented Accounts Payable (AP) Specialist to join our accounting team. The successful candidate will have a minimum of 3 years of full-cycle accounts payable experience and will be responsible for ensuring accurate and timely processing of vendor invoices, payments, and expense reports while maintaining strong internal controls and vendor relationships.
Key Responsibilities
Accounts Payable Processing and Reporting
- Monitor and manage multiple shared AP email inboxes, including processing incoming invoices, responding to vendor inquiries, resolving issues, and ensuring timely follow-up on all AP-related communications.
- Review and process a high volume of vendor invoices across multiple entities and currencies accurately and efficiently.
- Ensure proper coding of invoices to cost centers and general ledger accounts.
- Resolve invoice discrepancies and obtain necessary approvals.
- Prepare and process bi-weekly and weekly payment runs, including EFT, wire transfers, ACH, and cheques.
- Prepare AP aging reports and weekly payment reports
- Perform monthly bank reconciliations.
Vendor Management
- Set up new vendors, including collecting, reviewing, and maintaining vendor information and supporting documentation within the ERP system.
- Maintain vendor records and ensure accurate vendor information.
- Respond to vendor inquiries in a professional and timely manner.
- Reconcile vendor statements and investigate outstanding items.
- Maintain and update WCB and insurance records and obtain updated documentation and information as required.
Compliance & Controls
- Maintain organized and accurate AP records.
- Identify opportunities to improve AP processes and efficiencies.
- Support implementation of process improvements and system enhancements.
General Accounting Support
- Support other accounting and administrative functions as required.
Please apply through Indeed only. We kindly request that applicants do not call or visit the company regarding this position. Only candidates selected for an interview will be contacted.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Pay: $58,000.00-$68,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Work Location: Hybrid remote in New Westminster, BC
