Job Summary
We are seeking a highly organized and proactive Office Coordinator to oversee daily administrative operations within our office environment. The ideal candidate will possess strong communication and organizational skills, with experience in supervising teams, managing vendor relationships, and handling various clerical tasks. This role is vital in ensuring smooth office functioning, supporting team management, and maintaining efficient workflows across departments.
Responsibilities
- Oversee front desk operations, including multi-line phone systems and visitor management
- Supervise administrative staff and coordinate team activities to ensure productivity
- Manage bookkeeping, payroll, and human resources functions using QuickBooks and other relevant software
- Handle vendor management, including procurement and contract negotiations
- Maintain filing systems and ensure proper documentation for all office activities
- Assist with budgeting, expense tracking, and financial reporting
- Support training and development initiatives for staff members
- Ensure adherence to office policies, procedures, and phone etiquette standards
- Coordinate scheduling of meetings, appointments, and events
- Perform general administrative duties such as data entry, correspondence, and report preparation
Requirements
- Proven experience in office administration or related roles with strong clerical and organizational skills
- Supervising experience or team management background preferred
- Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems
- Experience with bookkeeping, payroll processing, vendor management, and budgeting processes
- Excellent communication skills—both verbal and written—along with professional phone etiquette
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Prior experience in human resources functions or training & development is a plus
- Office experience including filing systems and general administrative support required
- Ability to work independently with minimal supervision while collaborating effectively within a team
Pay: $36.00 per hour
Work Location: In person
