Start Me Up Niagara
Job Posting Executive Assistant
REPORTS TO: Executive Director
Position Summary: Executive Assistant to the Executive Director and Leadership Team
Start Me Up Niagara is a Not-For-Profit Organization that provides services to vulnerable and marginalized populations in the Niagara Region. We are seeking a highly organized and proactive Executive Assistant to support our Executive Director and leadership team. This part-time role (3+ days per week for up to 24 hours) is ideal for a professional who thrives in a dynamic nonprofit environment. The Executive Assistant will play a key role in ensuring smooth administrative operations, managing property repair requests and facilitating effective communication across the organization and particularly with the leadership team. The successful candidate must be able to handle confidential information with discretion and professionalism.
Employment Type: Part-Time (three (3) days per week, up to 24 hours). Pay Range $19 – 20$/hr. The position will be on a six (6) month contract, with the possibility of an extension.
Key Responsibilities
- Manage calendar, meeting logistics and office supply ordering and tracking
- Prepare/Draft correspondence, reports, presentations, meeting minutes/agendas and materials as required
- Handle confidential information with discretion and professionalism.
- Assist with bank deposits and reconciliation
- Maintain organized filing systems (digital and physical).
- Manage property contractors, workorders and vendor relationships.
- Assist with event planning and coordination for internal and external functions.
- Assist with financial submissions and bank deposits.
- Collaboration with program staff on data collection.
Qualifications:
- 2+ years of experience in administrative support, experience in a nonprofit or government setting or support to executive leaders or a Board is an asset
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities with a high degree of Political acuity required.
- Proficiency in Microsoft Office, Google Workspace, and basic database tools.
- Experience with grant writing or any reporting is a strong asset.
- Ability to work independently and collaboratively in a small team environment.
- Ability to anticipate needs and challenges before they arise, and take initiatives
- Commitment to the mission and values of the organization.
How to Apply:
Applicants are invited to email a cover letter and resume with the subject line “Executive Assistant to [email protected]
- SMUN is an equal-opportunity Employer. In compliance with AODA, this job posting is available in an alternate format upon request. To request disability accommodation, please contact Start Me Up Niagara via telephone at 905 984 5310 ext. 107.
We thank all candidates for their interest in advance.
Due to volume, we will only be contacting those selected for an interview.
Pay: $19.00-$20.00 per hour
Benefits:
- Casual dress
- Company events
- Discounted or free food
- Employee assistance program
- Flexible schedule
- Mileage reimbursement
- On-site parking
Education:
- Secondary School (preferred)
Work Location: In person
