POSITION SUMMARY
Located in downtown Vancouver, Matthew McCormick Studio designs and produces exquisitely crafted, decorative high-end lighting. We are a respected luxury brand represented throughout Europe and North America, sought after by internationally recognized architects, interior designers and their discerning customers.
The Bookkeeper is a detail-oriented, ‘get it done’ kind of person. You consistently meet deadlines with precision, with a primary goal to ensure financial data is accurately inputted into our ERP (Netsuite).
MAIN DUTIES
The Bookkeeper is a key support role, working part-time with the option for hybrid work at home and/or at the office. System and process training, along with ongoing support as needed, will be offered with the existing bookkeeper to ensure sound knowledge of the ERP and what should be captured for data entry.
In this role, you will largely be working on your own with weekly reporting to the managing director (primary report) and director of sales operations, ad hoc. Prior experience working with Netsuite is a definite asset as it will be your primary tool.
JOB REQUIREMENTS
Payables:
- Enter paid bills on autopayments and schedule payment deadlines for unpaid bills into Netsuite on a weekly basis, based on vendor payment terms. Process to include:
- Downloads of third-party invoices, ie. shipping bills (ie. DHL portal), Amazon, etc.
- Associate tariffs/extraneous charges with Job IDs
- Link shipping bills with Job ID/Sales Order #
- Mark bills with “SR&ED” as required
- Review final invoice values against original Purchase Orders. Process to include:
- Flags for discrepancies in cost or margin
- Flags for extenuating delays in Item Fulfillments (ie. PO remains open for extended period of time or needs correction based on actuals)
- Load bill/invoice attachment into Netsuite
- Review payment deadlines with management weekly to ensure they are paid (by management) on time
- Review monthly CARM portal transactions (government database for GST on imports), flag total amount due for payment
Record Keeping:
- Review/download all receipts, invoices and bills for tax purposes and flag errors. Mark for SR&ED, GST and PST reporting, if required. Upload files to Netsuite.
Bank Reconciliation:
- Compare bank and credit card statements with accounting records to ensure accuracy. Flag inconsistencies, provide list of missing receipts and transactions. Ensure there is a clear audit trail with memos and notes, as necessary.
Receivables:
- Monitor invoices; follow up with customers invoices requiring payment.
Quarterly taxes:
- Ensure GST/PST submitted/paid quarterly.
Year-end taxes:
- Review year end deliverables with MMS leadership team – ie. Outstanding AP/AR, open POs, etc. Prepare year-end financial package for Accountant.
Processes:
- Weekly - ensure all processes and internal controls (approval for all payments made) are documented
- Monthly – review bank reconciliation to ensure everything was captured and invoices/receipts in place to support, GST/PST pulled for quarterly refunds.
- Ensure Fx transactions (in CAD, USD, EUR) are handled in way that properly reconciles on the balance sheet. Additional support will be provided for this.
Software Skills
- Adept computer literacy with experience working in Netsuite (ERP) and Microsoft Office
EXPERIENCE
- Minimum two (2) years of relevant bookkeeping and/or related administrative experience
OTHER REQUIREMENTS
- Vancouver-based, flexible hours to be determined based on process needs and successful incumbent’s schedule
- Must be legally allowed to work in Canada
Pay: $25.00-$40.00 per hour
Benefits:
- Flexible schedule
- Work from home
Language:
Work Location: Hybrid remote in Vancouver, BC V6B 6E3
