Full-time Employment Opportunity
Executive Assistant
Job ID 24-031EJHS
Company Overview:
Do you want to be part of a growing, fun and dynamic team? Edmonton John Howard Society (EJHS) is recruiting an Executive Assistant to oversee the smooth operation of our Executive and Board office.
For 75 years, Edmonton John Howard Society (EJHS) has been rooted in community safety. We offer individuals and families a chance to heal and reintegrate into the community by providing holistic services and wraparound supports that address the root causes of crime and social disorder. We do this through preventative and restorative activities including release planning, housing, safety planning, employment transition, education, substance recovery, cultural supports and more.
EJHS strives to provide a meaningful work environment. We offer competitive compensation, comprehensive benefits, and a supportive work environment where your talents are recognized and rewarded.
Position Summary:
As the Executive Assistant you will report directly to the CEO and be highly organized and proactive providing strategic and administrative support to our Executive Leadership Team (ELT) and Board of Directors. You will be detail-oriented, possess excellent communication skills, and have the ability to multitask in a fast-paced environment. You will play a key role in ensuring the smooth operation of our Executive and Board office.
You will also provide leadership and guidance to our Administrative Assistant/Receptionist, including guidance for agency meetings and communication. You will plan and coordinate the Annual General Meeting and other special events. You will develop and maintain positive relationships with vendors, partners, funders, colleagues, volunteers, donors, board members, and clients.
Responsibilities:
- Prepare and organize documents, reports, and presentations for executive and board meetings
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Coordinate logistics for meetings and events, including booking venues, arranging catering, and preparing meeting materials; this includes Board meetings
- Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements
- Conduct research and compile data as needed for various projects and initiatives
- Provide leadership and guidance to Administrative Assistant
- Provide support in the creation of communication/marketing material including the Annual Report
- Be a positive ambassador for the agency
- Maintain confidentiality and handle sensitive information with discretion
- Operate administrative functions within approved budget guidelines
- Organize and maintain electronic filing systems
- Support the CEO, ELT and Board with other projects/tasks as needed
Qualifications / Skills:
- Bachelor's degree preferred
- Proven experience as an Executive Assistant or similar role (minimum three years)
- Experience working in a corporate or executive office environment, including with a Board of Directors
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Visio)
- Ability to prioritize tasks and meet deadlines
- Exceptional communication and interpersonal skills
- Discretion and confidentiality
- Previous experience working in the community sector an asset
- Ability to work well under pressure and manage sensitive subjects
- Exceptional interpersonal, verbal, and written communication skills, including the ability to deal with difficult situations
- Must provide a clear Criminal Record check; A criminal record will not disqualify you from employment with us; we evaluate each application individually
Conditions of Employment:
- This position is located at EJHS Transition Place, 401, 10010 105 Street
- The hours of work are 8:30 AM – 4:30 PM, Monday – Friday
- Flexible work environment is supported
Salary:
- The salary range for this position is under review and will be shared at the time of interview.
To apply, submit a résumé and cover letter in one PDF document. Please include how you heard about the position in the cover letter. Resumes without a cover letter will not be considered.
Only those selected for interviews will be contacted
Safety and harmony in our community.
We are committed to offering an inclusive and welcoming workplace environment. We encourage applications from individuals of diverse backgrounds. We value diversity in all forms and believe that a diverse team leads to better creativity, innovation, and decision-making.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Wellness program
Schedule:
Ability to commute/relocate:
- Edmonton, AB T5J 1C4: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What are your salary expectations for the role?
Education:
- Bachelor's Degree (preferred)
Experience:
- board governance: 1 year (required)
- Executive Assistance: 3 years (required)
Work Location: In person
