About Barrie Country Club
Founded in 1913, Barrie Country Club has built a proud tradition of exceptional golf, outstanding hospitality, and an engaged membership community. Recognized as one of the premier golf courses and event destinations in the region, the Club combines a rich history with a commitment to continuous improvement and innovation.
Our modern clubhouse, completed in 2007, provides a welcoming setting for year-round member programming, weddings, corporate events, tournaments, and social celebrations. Home to more than 700 members and hosting over 26,000 rounds of golf annually, Barrie Country Club is dedicated to delivering exceptional experience for members, guests, and event clients alike.
At Barrie Country Club, we believe our people are at the heart of every great experience. We are committed to fostering a collaborative, professional, and service-focused culture where employees are empowered to grow, contribute, and make a meaningful impact every day.
Position Summary
The Events Administrator & Coordinator provides administrative and operational support to the Events Department while coordinating assigned member programming, league events, and smaller private functions.
This role plays a critical part in ensuring events are professionally organized, accurately documented, and successfully executed. Working closely with the Events & Sales Manager, this position supports the administration of the department, maintains event documentation, coordinates logistics, and assists with the delivery of exceptional member and guest experiences.
The successful candidate is highly organized, detail-oriented, thrives in a fast-paced environment, and is passionate about delivering outstanding customer service while supporting the continued success of the Events Department.
Key Responsibilities
The Events Administrator and Coordinator reports to the Events Sales Manager. In support of the Events Sales Manager and the Events Department, the Events Administrator and Coordinator will fulfill the following key responsibilities under the direction, guidance and management of the Events Sales Manager:
Event Administration
- Respond to event inquiries and provide timely follow-up.
- Assist with preparing quotations, contracts, and event documentation.
- Maintain accurate client and event files.
- Update event calendars and internal tracking documents.
- Coordinate vendor information and event details.
- Prepare, update, and maintain Banquet Event Orders (BEOs) under the direction and oversight of the Events & Sales Manager.
- Ensure event documentation is complete, accurate, and distributed appropriately.
- Prepare invoices and final billing documentation.
- Maintain departmental templates, forms, and administrative systems.
Member Programming
Lead the planning and coordination of:
- Ladies' League events
- Men's League events
- Member golf tournaments
- Holiday celebrations
- Club social functions
- Member appreciation events
Private Events
Coordinate smaller functions including:
- Bridal showers
- Baby showers
- Celebration of Life receptions
- Birthday parties
- Anniversaries
- Small Business Meetings
Support larger:
- Weddings
- Corporate functions
- Charity events
Operational Support
- Coordinate décor inventory.
- Confirm rentals and vendors.
- Prepare event packages.
- Assist with event setup.
- Ensure event materials are complete.
- Maintain templates and planning documents.
- Maintain & Update SOPs as required.
Client Service
- Provide timely communication with members, clients and internal departments.
- Maintain detailed event records.
- Ensure a positive client experience.
- Respond to questions and assist with issue resolution.
- Complete post-event follow-up where required.
Success Measures
- Accuracy and completeness of event documentation.
- Timely preparation and completion of BEOs.
- Administrative efficiency.
- Successful execution of member programming.
- Positive member and client feedback.
- Effective support of the Events & Sales Manager.
- Consistent adherence to departmental processes.
Qualifications
- 1-3 years coordinator or hospitality administrative experience.
- Strong organizational and administrative skills.
- Excellent written and verbal communication.
- High attention to detail and accuracy.
- Ability to manage multiple priorities.
- Positive team-oriented attitude.
- Microsoft Office proficiency.
- Experience with Jonas or event management software is considered an asset.
Job Types: Full-time, Permanent
Pay: $40,000.00-$60,000.00 per year
Benefits:
- Company events
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site gym
- On-site parking
- Paid time off
Work Location: In person
