Description
The Department of Paediatrics in the Cumming School of Medicine invites applications for an Administrative Assistant. This Fixed Term Recurring Part-time position is for approximately 4 months (based on length of grant funding), with the possibility of extension.
The CLIMB Clinic is a quality improvement initiative looking to see children and their families after being discharged from the Pediatric ICU (PICU) at the Alberta Children's Hospital. They are seen in the clinic by a PICU intensive care physician or nurse practitioner 3 times between discharge and 18-months after discharge from the unit.
Administrative Assistants perform office and administrative duties in support of research activities. Some examples are to maintain accurate documentation across database platforms, schedule clinic visits, confirm appointments and send out required health questionnaires ahead of appointments. While stress levels are low in this role, moderate impact of errors can still occur. There is a responsibility to ensure that the daily operations of the program are completed in an efficient and effective manner. This position will work both independently and in a team environment.
The work will occur on site at the Alberta Children's Hospital. This position is for 2 days per week with some flexibility on scheduling.
Accepting an offer and working on site at The Alberta Children's Hospital will require a current Police Check with vulnerable section check as well as up to date vaccination records.
Reporting to the PICU Research Program Manager.
Recurring Part-time employees are hourly employees engaged to perform work on an irregular schedule.
Summary of Key Responsibilities (job functions include but are not limited to):
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Prepare, edit, and proofread correspondence, manuals of procedure, and related documents
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Organize and distribute incoming e-mail and other materials to coordinate the flow of information internally and externally to the department and clinic attendees
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Arrange clinic schedules
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Answer in person, phone, and electronic inquiries
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Compile and organize data, schedules, and other information to support the CLIMB clinic
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Keep office and work area clean and safe
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Establishes and maintains effective, productive relationships with staff, peers, immediate supervisor and senior management and with the campus community
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Manages own time effectively and ensures immediate reports to manager is kept informed of activities, and progress of work
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Changes to procedures and practices to increase effectiveness and efficiency of work area
Demonstrated strong communication, team and customer service skills, and an ability to exercise judgment within established guidelines
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Qualifications / Requirements:
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High school diploma required, some post-secondary education preferred
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Minimum 2 years of related administrative experience
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A combination of education and experience will be considered
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Immediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
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Knowledge of SharePoint, Microsoft Booking, considered an asset
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Experience with REDCap database considered an asset
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Internet skills
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Fully proficient interpersonal and organizational skills
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Demonstrate strong analytical skills
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Ability to operate and maintain various office equipment (eg. photocopier, fax machine)
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Demonstrated strong communication, team and customer service skills, and an ability to exercise judgment within established guidelines
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Must be open to learning and development, and be willing to accept new challenges and assignments
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A positive attitude and the ability to work independently and as part of a team are critical to success
Knowledge of the University of Calgary processes and procedures is desirable
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Application Deadline: July 21, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 1.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
