Job Summary
We’re looking for a dependable and detail-focused Administrative Assistant / Bookkeeper to join our team at Accurex Accounting Services Inc. This hybrid role is ideal for someone who enjoys wearing multiple hats — combining day-to-day office operations with hands-on bookkeeping and client support.
You’ll play a key part in maintaining financial accuracy, streamlining internal systems, and supporting both our local and remote teams. If you're tech-savvy, organized, and passionate about helping businesses thrive, this role offers a front-row seat to how a modern accounting firm runs — and grows.
Responsibilities
This is a hybrid role — half operations, half bookkeeping — but 100% essential to our growing team.
Administrative Support:
- Greet and support clients via phone, email, and in-person
- Manage calendars, schedule meetings, and send reminders
- Collect, scan, and organize documents (both paper and digital)
- Ensure internal records and systems are well-maintained and accessible
Bookkeeping & Workflow Tasks:
- Upload and categorize receipts in Hubdoc
- Assist in reconciliations in Xero and QuickBooks Online
- Help prepare GST filings and payroll tasks
- Provide support with corporate year-end file preparation
- Communicate with our remote team to ensure tasks are completed accurately and on time
Skills
- Proficiency in accounting software such as QuickBooks and Xero, is essential.
- Strong understanding of account analysis, account reconciliation, accounts payable, and accounts receivable processes.
- Excellent organizational skills with a keen attention to detail.
- Ability to manage multiple tasks effectively while meeting deadlines.
- Strong analytical skills to interpret financial data and provide insights.
- Good communication skills for interacting with team members and external stakeholders.
- Knowledge of payroll processing and related regulations is a plus.
- Have 1+ year of experience in bookkeeping or office administration
- Are proficient with Google Workspace (Docs, Gmail, Calendar, Drive)
- Are familiar with cloud accounting tools like Xero, QBO, and Hubdoc
Why Join Accurex?
- Steady daytime hours — perfect work-life balance
- Learn directly from leadership and gain hands-on accounting experience
- Play an important role in a modern, forward-thinking firm
- Join a small but growing team with opportunity for career growth
- Help shape the internal systems of a firm preparing to scale nationally
If you are passionate about numbers, have a strong work ethic, and are looking to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity as a Bookkeeper!
Pay: $18.00-$20.00 per hour
Benefits:
Education:
- Secondary School (preferred)
Experience:
- Bookkeeping: 1 year (preferred)
- QuickBooks/Xero: 1 year (preferred)
Language:
Work Location: In person
