Title: Office Assistant
Location: Toronto downtown 5 days in office
Industry: Professional Services
Salary: $55,000-$60,000 with an excellent environment, benefit package and pension
Our client is a large multi-entity, multi-generational private family office. This position will reporting into the Manager of Office Services and work within a team of 3 performing organizational and administrative tasks, to provide professional, efficient front-line support for the office employees, clients and visitors.
Responsibilities:
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Mailroom -sort and deliver incoming mail. Receive, distribute and send out packages.
- Operate and maintain office equipment – mail machine, photocopiers, fax machines etc.
- Maintain kitchen tidiness and organization. Order and replenish kitchen supplies, maintaining regular inventory.
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Ensure meeting rooms are business appropriate at all times, monitor back-to-back meetings and clear rooms in a timely manner
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Facilitate general upkeep of office, placing maintenance request as needed
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Coordinate catering requests for meetings as required
Requirements:
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Post-secondary diploma or equivalent
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2-3 years of related administrative experience. At least 1 year of customer service experience.
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Demonstrated ability to promote teamwork and collaboration
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Strong time management and multi-tasking abilities
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Effective attention to detail and a high degree of accuracy
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High level of integrity, confidentiality, and accountability
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Able to effectively communicate both verbally and in writing
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Good organizational and prioritizing skills
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Ability to interpret and implement company policies and procedures
