We are looking for an experienced and welcoming Receptionist to support a detail-oriented construction office in Vancouver, British Columbia. This Contract position is ideal for someone who enjoys being the first point of contact for visitors, clients, and couriers while keeping the front office organized and presentable. The successful candidate will bring strong verbal communication skills, a service-oriented approach, and the confidence to work effectively in a quiet office environment with senior leaders and external stakeholders.
Responsibilities:
- Welcome visitors, clients, and delivery personnel in a courteous and attentive manner while creating a positive front-office experience.
- Manage incoming telephone calls through a multi-line system, direct inquiries appropriately, and relay messages accurately.
- Oversee access at the locked front entrance by monitoring arrivals and providing clear guidance for couriers and guests.
- Coordinate routine front-desk activities such as arranging lunch bookings and assisting with refreshments for visiting clients.
- Maintain the appearance of the reception area and help keep shared spaces on the 5th floor neat and organized.
- Support senior executives and internal teams with day-to-day administrative requests related to reception services.
- Handle courier deliveries and pickups efficiently, ensuring items are received, documented, and routed to the correct recipients.
- Complete basic administrative tasks such as email communication, file organization, appointment scheduling, and light data entry as needed.
- Previous experience in a receptionist, front desk, or customer-facing administrative role.
- Strong verbal communication skills with the ability to interact effectively with internal staff, executives, and external clients.
- Confident using a multi-line phone system and standard office software, including Microsoft Outlook, Word, and Excel.
- Excellent interpersonal skills and a friendly, approachable, and detail-oriented manner.
- Ability to stay organized, manage several small tasks at once, and remain attentive during quieter periods.
- Comfortable working independently, asking questions when needed, and following established front-office procedures.
- A detail-oriented presentation and a dependable approach to supporting a corporate office environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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