June 5, 2026
Operations and Accounting Clerk (Full-Time)
Kelowna, BC (office 4 days per week, 1 day remote), reports to Accounting Manager
Who we are:
Mobilizz advises, deploys, and manages connected vehicle hardware, software, and services. Serving small, medium, and large fleet sizes across North America, Mobilizz’s customer-first business for the past 23 years has been providing forward-thinking fleets with tailored technical solutions to elevate their business strategies and exceed their organizational goals. For clarity, we are resellers of connected vehicle solutions.
Who you are:
Are you a detail-oriented professional who loves keeping systems organized and data clean? We are looking for an Operations & Accounting Clerk to join our team on a full-time basis. While we employ an external bookkeeping firm and accounting firm, you will be the vital "internal hub" that ensures our daily data is accurate and our external partners have exactly what they need to keep our records current.
Key Responsibilities:
Internal Accounting & Liaison
- External Partner Support: Act as the primary point of contact for our external bookkeepers and accounting firm, ensuring all financial documentation is packaged and delivered with clarity and accuracy.
- Billing Coordination: Assist with client billing triggers, ensuring sales and invoices are accurately reflected in the system.
- Data Integrity: Maintain accurate internal records of daily transactions, ensuring that data is verified and reconciled before being sent to our external partners.
- Accounts Payable (AP) & Accounts Receivable (AR): Manage the daily cycle of invoice processing, payment processing, and proactive collection of customer accounts.
- Monthly Reconciliations: Perform internal monthly vendor bill and customer invoice reconciliations to ensure billing accuracy.
- Customer Success Liaison: Work closely with our internal Customer Success Team to ensure precise billing for customer orders, returns, and RMAs.
General Administration & Operations
- Administrative Support: Monitor the Accounting phone line and main email for relevant queries, providing prompt and professional responses.
- Stakeholder Relations: Develop and maintain positive relationships with customers and vendors, addressing administrative concerns in a professional manner.
- Meeting Representation: Attend necessary internal and external meetings to represent the operational and administrative interests of Mobilizz.
- Process Improvement: Be proactive in identifying and implementing administrative workflows that improve company efficiency.
Qualifications:
- Fluent in English
- Permitted to work in Canada
- 2+ years experience in a similar administrative assistant, office manager, or junior accounting clerk role.
- Strong competency in using accounting software (QBO) and other technology tools (Staxbill, Zoho CRM, Dext, Plooto)
- Exceptional attention to detail and problem-solving skills
- Proactive in identifying and implementing process improvements
- Effective communication skills, both written and verbal
- Adaptable: You're comfortable with change and thrive in an ever-evolving environment.
- Tech-Savvy: Not only are you competent with technology, but you're also continuously seeking ways to harness it for improved efficiency.
- Self-starter: You take initiative and are always motivated to move projects forward.
- AI experienced with Claude and using various MCP's
Application Instructions:
Interested candidates are encouraged to send their resume and a brief cover letter detailing their relevant experience and explaining why they are the best fit for this role.
Mobilizz is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Employee stock purchase plan
- Housing allowance
- Paid time off
- Stock options
- Tuition reimbursement
- Work from home
Flexible language requirement:
Work Location: In person
