Are you an honest, reliable, self-motivated powerhouse who thrives in a fast-paced, detail-oriented environment?
Do you believe that doing things right the first time, staying organized, and exceeding expectations is just how work should be done?
If so - we want to meet you....
Who we are:
Brilliant Business Solutions inc. is a values-driven business that believes in delivering high-level service to our clients. We're growing and looking for a proactive Office Admin/Bookkeeper who can wear multiple hats with confidence, help us stay on track, and make our operations run smoother than ever!
Your Role:
This is not your average admin role. You'll be the right hand to the business, ensuring everything behind the scenes runs like a well-oiled machine. You'll support clients, manage the back office, keep client's books clean, and make sure the day-to-day is handled with excellence.
What You'll Do:
- Perform bookkeeping, data entry, and look after our accounts receivable
- Take and post payments, manage deadlines, and handle invoicing
- Answer phones and emails with professionalism and warmth
- Schedule boardroom meetings
- Create SOPs and improve systems to enhance office efficiency
- Keep your desk space tidy and organized
- Maintain clear documentation and file management
- Post to Instagram and other platforms with ease
- Learn and adapt quickly to new software
- Work independently while being an essential part of the team
- Learn new accounting programs
Who You Are:
- You live in Nanaimo, Ladysmith or Parksville area
- Honest, respectful, reliable, and motivated
- A team player who uplifts others and gets things done
- Naturally organized and tidy and pays attention to detail
- Self-directed with strong time management skills
- Able to meet deadlines and thrive under pressure
- Innovative - you improve systems, not just follow them
- Tech-savvy and open to learning new tools
- Friendly, healthy, and full of positive energy
- Understands that taking care of clients means doing the right thing, every time
- You are someone who LOVES numbers!
- You’re PUMPED when you reconcile a bank or credit card statement!
- You are experienced in Sage 50 and/or QBO online
- You have excellent communication skills and follow-through skills
- You preferably have 3 - 5+ years bookkeeping experience
- You can work independently and with accuracy
- You are willing to learn new accounting software
What You Need:
- Strong understanding of Sage 50 and/or QBO
- Minimum 3 - 5 years of bookkeeping experience
- Excellent written and verbal communication skills
- Ability to work effectively independently
- Strong organizational skills and attention to detail
- Ability to adhere to deadlines and diarize them
Bonus Points If You Have:
- Love creating structure and SOPs
- Can bring creative solutions to office systems
- Have a keen eye for details and process improvements
- Experience with Asana as we use it to diarize all our client matters
- Experience with Instagram
- Experience in personal tax filings - Profile program
- Experience in corporate tax filings - Profile program
- Experience working in professional offices
- Experience with law firm accounting software
What You'll Get:
- A workplace that values your contributions
- Room to grow and learn new skills
- Support from a team that genuinely cares
- A change to make a real impact and be proud of your work
- A culture that respects balance, wellness, and doing what's right
- Health Benefits
- Flexible hours
- A positive work environment
If you have been waiting for the right opportunity to step into a role where you are appreciated, challenged, and given room to grow - this is it!
Apply now with a resume and a short note telling us why you're the one. Let's build something great - together.
Job Types: Part-time, Permanent
Pay: $23.00-$25.00 per hour
Expected hours: 30 – 35 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care
Application question(s):
- You MUST live in Nanaimo Parksville or Ladysmith, do you?
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 1 year (preferred)
- Sage 50: 1 year (preferred)
- Full-cycle Bookkeeping: 5 years (required)
Language:
Work Location: In person
