Section: Clerk's Services
Division: Legal and Clerk's Services
Department: Office of the Chief Administrative Officer
Initial Reporting Location: Community Archives - Falconbridge
Job Status: Limited position
Estimated Probable Duration: Seven (7) months (may be extended)
Union Affiliation: CUPE 4705 Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 14 - $41.00 to $50.31 per hour
The start date will follow the selection process.
Main Function: This position is responsible to the Manager of Clerk’s Services/Deputy City Clerk for the daily operation and development of the City/Community archives in support of quality customer service.
Characteristic Duties: Under the general supervision of the Manager of Clerk’s Services/Deputy City Clerk.
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Develop, maintain, and operate the Municipal/Community archives as a public repository for archival records of historical significance.
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Assume custodial responsibility for the permanent archival records of CGS, or from privately donated sources in accordance with established policies.
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Perform the retention, cataloguing, safe keeping, preservation and restoration of the archival collection.
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Ensure reasonable supervised access to the archival collection by CGS staff, researchers and scholars, members of the general public and other client users.
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Conduct public relations programming to encourage public support for archival programs.
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Develop and maintain relationships pertaining to heritage and archival collections with key stake holders in the community.
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Perform public relations duties including tours, organizing displays and participating in community outreach events.
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Develop and maintain partnerships with local interest groups.
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Keep abreast of current and new trends in archival management and artifact preservation.
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Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
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Perform other related duties as required.
Qualifications
Education and Training:
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Master’s degree in Archival Studies from a recognized University with Canadian accreditation.
Experience:
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Two and one half (2½) years up to and including five (5) years directly related experience.
Other Requirements:
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Knowledge of best practices within areas of responsibility.
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Knowledge of archival services and operations.
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Knowledge of archival automated systems.
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Knowledge of computer software and administrative systems in a Windows environment (e.g. word processing, spreadsheet software, file transfer process, files maintenance, information input and retrieval, the Internet, etc.).
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Demonstrate leadership abilities.
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Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
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Ability to demonstrate problem solving and research skills.
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Ability to make public presentations.
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Ability to demonstrate organizational skills and attention to detailed work.
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Ability to demonstrate accurate keyboarding skills.
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Excellent use of English; verbally and in writing.
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Knowledge of French is an asset.
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Satisfactory health, attendance and former employment history.
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Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
Competencies: Competency Library - Level 2 Proficiency (Individual Contributor)
This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Development opportunity range of pay: $37.89 to $46.37 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.
