Job Overview
We are seeking a dedicated and experienced office administrator to oversee the daily operations of our commercial properties. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a solid understanding of property management practices.
Duties
o Assist in the day-to-day operations;
o Handling tenant inquiries;
o Answer phones, check e-mails, correspondence, faxes and answer or forward as required;
o Receive, sort and distribute all incoming mail
o Ensure office equipment is properly maintained and serviced;
o Maintain updated information of all trades, including insurance coverage and WSIB;
o Update and maintain databases such as: tenant master list, contract summary, service agreements, site information, contracts renewal and expiry lists on a daily/weekly basis/as required;
o Maintain soft and hard copies of letters, correspondence, memos, requests, notices, etc. and file accordingly;
o Scanning, printing and maintaining the filing system;
o Prepare/edit and distribute documents such as: year-end packages, correspondence, memos and emails, etc.;
o Support General Manager/Property Manager and Property Accountant in administrative tasks
o Bank deposits;
o Maintain and update tenant records in Excel and Yardi;
o Entering utility meter reads;
o Preparing purchase orders;
o Ordering office supplies;
o Ad hoc duties
o Duties are subject to change
If you are passionate about property management and possess the necessary skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Dental care
- Extended health care
- Vision care
Education:
- Secondary School (preferred)
Experience:
- Office: 1 year (required)
Language:
Work Location: In person
