WHO WE ARE:
A leading tier 1 automotive supplier, specializing in painted exterior products for the automotive industry. Our core business as an Automotive Tier1 supplier is in the design, development and production of plastic systems and components to major OEMs in North America.
Overview
We are seeking a skilled and detail-oriented Accounts Receivable Coordinator to work in our finance department.
SUMMARY OF JOB FUNCTIONS:
Invoice posting, A/R cash application, manual invoices and credits, A/R Period End closing and reports, Cash reports, collections. All duties are carried out in the spirit of promoting a co-operative work environment where fairness, equity and non-discriminatory practices are standard.
QUALIFICATIONS:
Education: Accounting graduate/diploma or equivalent from accredited Educational Institution
Skills:
CMS experience preferred
Strong communication skills
Good organizational skills
Skilled in MS-Office applications
Strong interpersonal skills
Data entry skills
Experience: 2 years general office/accounting experience, and two years automotive industry experience dealing with large OEMs and meeting corporate deadlines.
RESPONSIBILITIES:
This job description and performance standard document has been prepared as a guide to ensure better communications and understanding. All responsibilities, however, have not been included, nor could they be. Your supervisor may from time to time ask you to perform other related duties not specifically included in this description. Likewise, this description will be revised when required to meet current business needs.
1. ACCOUNTING AND ADMINISTRATIVE
A) Cash processing:
Ø Process cash receipts in CMS on a timely basis
Ø Follow up on overdue customer balances
Ø Resolve payment differences
Ø Make Bank deposits and go to the Bank
B) Process misc. invoices and credit notes as required
C) Make collection calls for outstanding A/R issues (Invoices, Short payments, Etc.)
D) Prepare reports to head office, including sales report, cash report, fixed assets continuity, A/R summary, etc.
E) Assist Controller in Period and Year End closing and Audit, including:
Ø Account analysis and reconciliation
Ø Other assistance to senior accounting staff as required
Ø Responding to audit requests in a timely manner
F) Compile Warranty and Quality Chargebacks Spreadsheet and Analysis
2. COMMUNICATIONS
A) Ensure there are no quality or production interruptions or errors due to your lack of giving or seeking information
B) Inform immediate supervisor when problems occur
C) Communicate professionally to visitors, contractors, customers, suppliers, etc.
3. SAFETY
· Follow company safety rules and guidelines, Safety Manual and Job Safety Guide including wearing personal protective equipment, when required, and ensure that all procedures under the Occupational Health and Safety Act are being followed.
· To correct or remove all workplace hazards and unsafe work conditions by:
Taking action where qualified.
Reporting to supervisor where necessary.
A) Work in compliance with the provisions of the Occupational Health & Safety Act and the regulations
B) Use or wear the equipment, protective devices or clothing that the workers employer requires to be used or worn
C) Report to his or her employer or supervisor the absence of or defect in any equipment or protective device of which the worker is aware and which may endanger himself, herself or another worker
D) Report to his or her employer or supervisor any contravention of this Act or the regulations or the existence of any hazard of which he or she knows
E) Remove or make ineffective any protective device required by the regulations or by his or her employer, without providing an adequate temporary protective device and when the need for removing or making ineffective the protective device has ceased, the protective device shall be replaced immediately
F) Use or operate any equipment, machine, device or thing or work in a manner that may endanger himself, herself or any other worker
G) Engage in any prank, contest, and feat of strength, unnecessary running or rough and boisterous conduct
H) A worker is not required to participate in a prescribed medical surveillance program unless the worker consents to do so
4. ENVIRONMENTAL
A) Follow your work instructions and when environmental issues are noticed; immediately inform the supervisor
B) If you notice a chemical spill, make sure you inform your supervisor so that action may be taken in time to prevent a disaster
C) Always work safely and wear approved safety equipment when required
D) Keep your work area clean (good housekeeping)
5. SECURITY AND HOUSEKEEPING
A) To ensure that no person(s) enters upon company property for the purpose of solicitation, reporting all solicitations to the supervisor.
B) To report any suspicious activity to supervisors immediately.
C) Ensure that the work area is tidy, clean and presentable and safe at all times.
D) Must not disclose to any person, without the Company's consent, any information concerning its inventions, processes, methods, trade secrets, or secret procedures owned or used by the Company or any confidential information in any way relating to the Company's business or affairs.
E) To ensure that no unauthorized people enter the company facilities. Verify that all doors are locked and lights, equipment, etc. are turned off when required.
F). Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, ensure visitors are aware and read safety rules and regulations.
Pay: $60,000.00 per year
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Application question(s):
- Do you have CMS experience?
- Do you have minimum 4 years general office/accounting experience?
- Do you have automotive industry experience dealing with large OEMs and meeting corporate deadlines? This is preferred
- Do you have accounting graduate/diploma or equivalent from accredited Educational Institution?
Work Location: In person
