JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
What this job involves:
JLL Capital Markets is seeking a highly organized, detail-oriented, and proactive Transaction Coordinator to support a fast-paced investment sales team. This position serves as a critical operational hub for deal execution, working closely with brokers, legal counsel, clients, and prospective buyers throughout the transaction lifecycle. The ideal candidate thrives in fast-paced environments, demonstrates exceptional attention to detail, and possesses the technical and interpersonal skills necessary to advance complex transactions from mandate execution through closing.
What your day-to-day will look like:
Marketing & Materials Development
Prepare comprehensive proposals, offering memoranda, executive summaries, and marketing packages for institutional investment opportunities
Coordinate professional photography, site plans, aerials, and property documentation to support marketing initiatives
Maintain organized databases of property information, transaction comps, and marketing collateral
Support the creation of client pitch materials and new business presentations for prospective mandates
Investor & Buyer Communications
Respond to and qualify incoming inquiries from investors, brokers, and prospective purchasers.
Coordinate the distribution of marketing materials and data room access.
Manage non-disclosure agreements (NDAs), ensuring proper execution and record keeping.
Maintain buyer and investor tracking reports.
Transaction Management
Draft and prepare correspondence, agreements, letters, and transaction-related documents.
Coordinate due diligence requests and document collection.
Track deal milestones, deadlines, and required deliverables.
Assist with offer management and transaction reporting.
Document Preparation & Administrative Support
Draft NDA's, due diligence checklists, letters of intent, offer summaries, and marketing update reports
Prepare and coordinate execution of agreements including listing agreements, and commission documentation
Manage calendars, meetings, and client communications.
Maintain CRM databases and contact records.
Coordinate electronic filing systems and document organization.
Support legal counsel with document preparation and closing coordination activities
Maintain comprehensive transaction files with organized folder structures and audit-ready documentation
Required Qualifications:
2+ years of experience in commercial real estate, brokerage, professional services, legal, banking, or a related field.
Relevant post-secondary diploma or university degree
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Experience with Adobe Acrobat and CRM systems is an asset.
Ability to manage confidential information with discretion.
Strong attention to detail and ability to work under tight deadlines.
Preferred Qualifications:
Interest in commercial real estate investment sales and capital markets.
Professional, confident, and client-service oriented.
Ability to prioritize competing demands in a fast-paced environment.
Strong problem-solving skills and initiative.
Comfortable interacting with investors, property owners, lawyers, lenders, and brokers.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
