Office Administrator / Administrative Assistant — Construction
BlackCreek Forming is looking for an organized and reliable Office Administrator with a construction background to help with daily office tasks, bookkeeping support, payroll support, document management, and general back-office duties.
The ideal candidate must understand basic construction paperwork and be comfortable using QuickBooks Online, payroll systems, Microsoft Office, Google Sheets, and email communication. This person will assist the owner with invoices, payroll, timesheets, project documents, safety paperwork, and general office coordination.
Responsibilities
- Assist with daily construction office administration
- Use QuickBooks Online for invoices, bills, payments, and basic bookkeeping support
- Help with payroll preparation, timesheets, employee records, and subcontractor records
- Organize receipts, invoices, contracts, purchase orders, change orders, and project documents
- Prepare and update spreadsheets using Microsoft Excel / Google Sheets
- Manage emails, files, forms, and office records
- Assist with job costing, project paperwork, estimates, and bid documents
- Help with WSIB, insurance, safety documents, onboarding paperwork, and compliance records
- Provide back-office support to the owner and project team
- Keep company documents organized and up to date
Requirements
- Must have construction office experience or construction background
- Experience with QuickBooks Online
- Experience with payroll or payroll support
- Strong knowledge of Microsoft Office / Excel and Google Sheets
- Ability to organize construction documents, invoices, timesheets, and project files
- Good English communication skills
- Strong attention to detail
- Reliable, organized, and able to work independently
- Knowledge of estimating, job costing, WSIB, safety paperwork, or subcontractor paperwork is an asset
Pay: $17.20-$29.99 per hour
Work Location: Hybrid remote in Barrie, ON
