ABOUT The TEAM Companies
The TEAM Companies (TTC) are a leading payroll, business affairs & technology provider to the advertising & entertainment industries. We offer union & non-union payroll for actors, musicians, singers, crew, editors, visual effects artists and other craftspeople working on commercials, video games, online content, concert tours and in the music recording industry. TTC also provides technology products including a best in class online timecard and employee on-boarding system designed for the content production community. This is a great opportunity to join an industry segment leader & contribute directly to its impact in the advertising & entertainment communities it serves.
Job Summary
The Rights Management Coordinator is a key administrative position within the Business Affairs Division with duties that require accurate data entry, multi-tasking and quality client service skills. Responsible for entering all Client asset information (music licenses, stock photos, performer contracts and releases) into our program. The ideal candidate is an enthusiastic self-starter with initiative and a pro-active approach to responsibilities and working with clients and colleagues. Proficient in MS Office (Word, Excel, Outlook), have excellent written and verbal communication skills, consistently follow up with and respond to client needs, and be able to work directly with clients and personalities of all types. Discretion in handling company and private or personal client and employee information is required, along with a positive attitude, professional ethics, appearance, and conduct.
DUTIES & RESPONSIBILITIES:
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Data Entry
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Accurately enter and maintain Clients asset information in our program.
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Set up alerts for Clients advising them of expiration dates based on data entered into the program.
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Assist BA staff as needed with contract preparation, documentation and commercial use entry utilizing company proprietary portal
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Work with other Administrative Assistants within the BA division assisting BA staff as needed.
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Electronic and paper file maintenance
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Maintain Client list with current contact, address, phone and email information for client notification.
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Assist business managers with tasks as needed.
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Assist data-base manager with tasks and provide backup as needed.
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Assist with collection of client data to create Master Service Agreements. Follow up with clients to obtain required documents and signatures. Scan and file fully executed copies.
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Perform additional or special tasks or projects as requested.
KNOWLEDGE, SKILLS & ABILITIES
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Knowledge of Microsoft Office Suite (Outlook, Word, Excel & PowerPoint) and ability and willingness to learn new and/or proprietary computer applications as required.
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Ability to professionally interact with office colleagues, and other company personnel
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Excellent oral and written communication skills in English.
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Minimum typing/keyboarding of 40 words per minute
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Quick learner.
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Organizational skills.
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Attention to detail and analytical skills.
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Flexibility and multi-tasking abilities.
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Ability to work well under pressure.
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Ideal candidate should have growth mindset.
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Ability to maintain confidentiality.
CREDENTIALS, EXPERIENCE & EDUCATION
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Minimum Educational requirement: High School Graduate/Some College preferred.
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Advertising/Entertainment Industry experience preferred but not mandatory.
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Minimum two years related work experience.
