Executive Flight Centre Group Ltd. (“EFC”) has been setting standards in aviation fuel and airport services for over 75 years. Headquartered in Calgary, with operations in Alberta, British Columbia, and Saskatchewan, EFC is part of a national aviation platform which offers a diverse range of services to meet the needs of airports and aerodromes. Our vision is to provide first class services to all customers in the aviation industry by focusing on safety, quality, and customer service.
EFC takes pride in being an equal opportunity employer committed to the principles of employment equity. We value diversity in our workforce and have made a commitment to ensure equitable representation of women, indigenous peoples, persons with disabilities and visible minorities at all occupational levels within our workforce. We believe that the diversity of our employees strengthens the company and furthers both individual and company successes. EFC is committed to inclusivity, equity, and accessibility in the selection of our teams and throughout employment. If you require accommodation during the recruiting process, please let us know.
Our Calgary location is seeking an experienced Accounts Payable Specialist to support our diverse operations. This is a full-time, in-office position with a temporary one-year contract.
Job Description:
Reporting to the Accounts Payable Supervisor, the Accounts Payable Specialist is responsible for the timely and accurate processing of accounts payable transactions and supports the achievement of departmental objectives and financial controls.
Responsibilities:
- Process invoices and employee expense reports accurately and in a timely manner within the Company's accounting system.
- Verify appropriate approvals, supporting documentation, and compliance with established purchasing and expense policies.
- Match purchase orders, receipts, and invoices, identifying and resolving discrepancies as required.
- Review invoices and expense reports for accuracy, completeness, and proper general ledger coding.
- Investigate, reconcile, and resolve vendor and invoice discrepancies in a timely manner.
- Reconcile vendor statements and follow up on outstanding items to ensure account accuracy.
- Respond to vendor and internal stakeholder inquiries regarding invoices, payments, and accounts payable matters.
- Maintain accurate vendor records and supporting documentation in accordance with company procedures.
- Assist with accounts payable month-end activities, reporting requirements, and audit requests as assigned.
- Protect the confidentiality and integrity of financial information and business records.
- Adhere to established internal controls, accounting procedures, and company policies.
- Document, maintain, and continuously improve accounts payable processes and procedures.
- Build and maintain positive working relationships with vendors and internal stakeholders through professional and responsive service.
- Maintain a tidy and orderly work area exhibiting pride in work performance and contributing to a healthy and safe work environment.
- Ensure exceptional, courteous, and respectful customer service.
- Comply with and participate in the Company’s Health & Safety and Quality programs and initiatives.
- Perform any other duties as required.
Experience and Qualifications:
- Completion of an Accounting Diploma, Business Administration Diploma, or an equivalent combination of education and experience preferred.
- Minimum three (3) years of accounts payable or related accounting experience.
- Experience working with ERP systems and accounts payable automation tools, preferably Microsoft Dynamics NAV (Navision) or NetSuite.
- Knowledge of accounts payable principles, invoice management processes, budgets, and internal controls.
- Proficient in Microsoft Excel and other Microsoft Office applications.
- Proven ability to accurately calculate, post, reconcile, and manage accounting transactions.
- Strong attention to detail and a high degree of accuracy.
- Excellent analytical, organizational, planning, and prioritization skills.
- Strong verbal and written communication skills.
- Demonstrates professionalism, accountability, and a commitment to continuous improvement.
- Able to work both independently and collaboratively as a productive member of the EFC Team.
What can EFC Offer?
- Competitive compensation.
- A fun and exciting working environment.
- Extended Health and Dental Benefits with minimal premiums.
- Group Retirement Plan including Deferred Profit-Sharing Plan (DPSP) and a Group RRSP for Full Time Employees.
- An incredible work environment focused on hard work, fun and celebrating our successes.
- A workplace that supports Environmental, Social, and Governance (ESG) values, including environmental stewardship, inclusive hiring practices, and transparent governance.
- Career development and advancement opportunities across our national aviation platform, with roles available in cargo, fuel operations, airports, aerodromes, administration, sales, accounting, human resources, safety, and training.
Please visit our web site at http://www.efcaviation.ca/ for a complete description of our company and to view other career opportunities.
We thank all applicants for their interest in Executive Flight Centre; however, only candidates selected for interviews will be contacted.
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