With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP.
Play a key role in supporting the day‑to‑day operations that keep our workplaces running smoothly across Canada. As a Facilities Administrator , you will be a vital partner to our Facilities Management team, helping ensure safe, efficient, and welcoming office environments that support our people and our purpose.
- Provide administrative tracking for all vendors and landlords in your region.
- Coordinate project administrative processes and maintain accurate project documentation files in a timely manner.
- Work with Office Representatives to assist with vendor management and vendor replacement where needed.
- Confirm vendor contact information and manage an online database of collected information.
- Act as Facilities Coordinator delegate, liaising with building management on day‑to‑day issues such as elevators, fire drills, and other building matters.
- Manage actions assigned on security access systems and office assets including workstations, offices, staff lockers, and parking for company and employee vehicles.
- Assist the Facilities Manager in monitoring and managing costs to meet budget targets.
- Assist and oversee mail and courier operations on site when no mailroom technician is present.
- Greet and direct clients and visitors in a cordial and professional manner.
- Answer phone calls and respond to inquiries promptly and professionally.
- Provide general administrative and clerical support as required.
- Support ad‑hoc requests from the Facilities Management team.
- Completed High School Diploma.
- Minimum of 3 years of equivalent administrative experience.
- Project planning experience is desirable.
- Completion of a post‑secondary diploma related to Office Administration is considered an asset.
- Demonstrated administrative capabilities in Excel, including Pivot Tables and V‑Lookups.
- Strong proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Positive attitude and a strong desire to succeed in a corporate environment.
- Organized, approachable, able to recognize priorities, and able to work with minimal supervision while living WSP’s vision and values and adopting a “Best for WSP” mindset.
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
- Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
- A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
- Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
- Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
#WeAreWSP
AB, BC, NT, NU, SK & YT: $57,500 – $76,200
MB & ON: $52,500 – $72,300
NB, NL, NS, PE & QC: $52,000 – $69,000
Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
Apply today and discover how your work can make an impact at WSP.
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