Finance & Administration Coordinator
Nitehawk Year-Round Adventure Park
Reports To: General Manager
Position Overview
Position OverviewNitehawk Year-Round Adventure Park is seeking a Finance & Administration Coordinator to support the day-to-day financial and administrative operations of the organization. As a nonprofit organization serving the Grande Prairie region for more than 65 years, Nitehawk relies on strong financial management and sound administrative practices to support its year-round recreational programs, facilities, events, and community initiatives.
The Finance & Administration Coordinator is responsible for maintaining accurate financial records, processing payroll, managing accounts payable and receivable, reconciling accounts and payment platforms, tracking grants and funding, and assisting with budgeting and reporting. This position works with the General Manager to ensure the organization's financial information is accurate, timely, and compliant with regulatory and funding requirements.
This role does not include direct supervision of staff but is an important part of supporting the overall success and long-term sustainability of Nitehawk Year-Round Adventure Park.
Key Responsibilities
Financial Administration
- Process invoices, payments, deposits, electronic fund transfers (EFTs), and other financial transactions.
- Maintain accurate accounting records and general ledger entries.
- Reconcile bank accounts, credit cards, and other financial accounts.
- Process and reconcile online payments through Stripe and other payment platforms.
- Investigate and resolve discrepancies between payment systems, bank deposits, and accounting records.
- Monitor cash flow and support the day-to-day financial operations of the organization.
- Maintain organized financial records and supporting documentation.
Payroll & Compliance
- Process bi-monthly payroll and maintain accurate employee payroll records.
- Prepare and submit payroll remittances and required government filings.
- Ensure compliance with CRA regulations, employment standards, and organizational policies.
- Maintain the confidentiality of employee, payroll, and financial information.
Reporting & Budget Support
- Prepare monthly, quarterly, and year-end financial reports for management and the Board of Directors.
- Assist with the preparation and monitoring of annual operating budgets.
- Track revenues and expenditures and identify variances as required.
- Support financial planning, forecasting, and reporting activities.
- Provide financial information and analysis to assist with organizational decision-making.
Grant & Fund Administration
- Track grant funding and expenditures to ensure compliance with funding agreements.
- Prepare financial reports and reconciliations required by funders.
- Maintain records for restricted and unrestricted funds.
- Assist with grant applications by providing financial information and supporting documentation.
- Issue charitable tax receipts and maintain supporting records in accordance with CRA guidelines.
Systems & Administration
- Maintain financial records within QuickBooks Pro, including fund tracking and revenue classifications.
- Reconcile Stripe transactions, fees, refunds, and payouts to ensure accurate reporting and account balances.
- Utilize Microsoft Excel for financial analysis, reporting, budgeting, and forecasting.
- Assist with year-end audit preparation and provide supporting documentation as required.
- Support the development and implementation of financial procedures and internal controls.
- Assist the General Manager with financial projects, reporting requirements, and administrative initiatives as required.
Qualifications
- Diploma in Business Administration, Accounting, Bookkeeping, or a related field. Equivalent education and experience may be considered.
- Minimum of four years of experience in accounting, bookkeeping, payroll, and financial administration, preferably within an accrual-based and nonprofit environment.
- Experience working within a nonprofit, charitable, or grant-funded organization is considered an asset.
- Strong working knowledge of QuickBooks Pro, Microsoft Excel, and computerized accounting systems.
- Experience reconciling online payment platforms such as Stripe is considered an asset.
- Familiarity with CRA charitable reporting requirements, payroll administration, and audit preparation.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational, analytical, and time management skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Strong communication and interpersonal skills.
What We're Looking For
We are looking for someone who is organized, dependable, and takes pride in maintaining accurate financial records and administrative systems. The ideal candidate understands accrual accounting and the importance of accountability, transparency, and stewardship within a nonprofit organization and is committed to supporting the mission and long-term success of Nitehawk Year-Round Adventure Park.
As a year-round operation, priorities may shift throughout the seasons. The successful candidate will be adaptable, proactive, and willing to support organizational needs as they arise while maintaining a high level of professionalism, confidentiality, and attention to detail.
Pay: $28.00-$31.00 per hour
Benefits:
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program
Work Location: In person
