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Position Summary:
Serves as the primary resource for academic affairs administration within the Institute of Parasitology, supporting the Director and academic staff on academic matters and liaising with Faculty, University, and external stakeholders.
Primary Responsibilities:
Administers academic recruitment and appointment processes for faculty, course lecturers, teaching assistant, academic contractual and casual hires. Ensuring compliance with applicable collective agreements and University policies.
Administers academic staffing activities, including tracking key dates related to appointments, renewals, tenure and promotion, leaves, and status changes.
Provides guidance to academic staff and researchers on hiring processes and requirements related to academic and research personnel.
Prepares, reviews, and processes academic documentation related to recruitment, appointments, and academic dossiers, ensuring accuracy and adherence to institutional standards.
Administers onboarding processes for newly appointed academic staff, including preparation of appointment documentation and facilitation of required procedures.
Supports academic committees and meetings by preparing materials, recording proceedings, and following up on action items related to academic affairs.
Administers Immigration, Refugees and Citizenship Canada (IRCC) processes for LMIA-exempt categories, including preparation, review, and submission of employer documentation and ensuring compliance with federal and institutional requirements.
Acts as a resource for academic hosts and visitors by providing information, reviewing documentation, and facilitating required processes related to academic appointments and visits.
Liaises with Faculty, University, and external stakeholders to support the effective delivery of academic affairs processes and resolve non-routine issues.
Other Qualifying Skills and/or Abilities:
High level of interpersonal skills and demonstrated problem-solving and organizational skills, as well as resourcefulness.
Excellent communication, time management and writing skills; ability to take minutes at meetings.
Ability to take initiative, think creatively, and work independently on projects.
Ability to perform under pressure and carry out simultaneous projects.
Demonstrated ability in identifying and implementing process improvements.
Solid proficiency with use of computer tools such MS Office, basic databases, Workday, Minerva, Banner SIS and FIS.
Prior knowledge of the IRCC employer portal, an asset. Experience with processing temporary work permit applications (employer portion) in the LMIA-exempt categories, an asset.
English, spoken and written; French spoken and read.
As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MPEX Grade 03) $61,990.00 - $72,930.00 - $83,870.00
Job Profile:
MPEX-HRM1G - Academic Affairs - Professional 1 (Excluded)
33.75 (Full time)
Associate Professor
Position End Date (If applicable):
2026-06-08
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
