About the Company:
Bee-Clean has been providing cleaning, restoration, consulting and facilities services for 50 years and are proud to say that we are Canada’s largest janitorial service provider.
Further information is available at www.bee-clean.com.
We hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the building maintenance services industry.
Position: Accounts Receivable Billing Coordinator
Reports To: Controller, Finance Office
Summary:
The Accounts Receivable Coordinator is pivotal in managing our financial processes and ensuring accuracy in revenue tracking. Responsibilities encompass updating receivables/invoicing customers and maintaining organized records through digital filing. The Coordinator addresses discrepancies, resolves deductions, and manages collections, contributing to the accuracy and integrity of financial data. With a focus on confidentiality, the role safeguards the organization's value. Dedicated to our accounting and organizational mission, the Coordinator completes related tasks as needed and may be assigned additional duties by senior management for overall operational success.
Job Responsibilities:
- Update receivables by creating invoices and submitting them to clients.
- Upload invoices to portal(s), if required by client.
- Maintain records by digitally filing invoices, debits, and credits.
- Verify the validity of account discrepancies by obtaining and investigating information from sales, account management, and senior executives.
- Resolve valid or authorized deductions through adjusting entries.
- Manage collections including contacting the customer, and examining customer payment plans and payment history.
- Protect the organization's value by keeping information confidential.
- Accomplish accounting and organizational mission by completing related results as needed.
- Other duties as assigned by senior management.
- Provide support in communications, services, training, and issue resolution.
Qualifications and Skills:
- Excellent customer service skills.
- Ability to work and coordinate with team members.
- Proven communication, decision-making, and organizational skills.
- Innovative problem-solving and process improvement ideas.
- 3-5 years of experience in AR, preferably in building maintenance.
- Accounting diploma or degree would be beneficial, but not required.
- Understanding of basic accounting principles, reconciliation procedures, and sales tax.
- Extensive experience in a fast-paced client-facing environment.
- Proficiency with Microsoft Office including Excel and Outlook.
- Experience with WinTeam ERP software is a bonus.
- Effective communication skills with individuals at all organizational levels.
- Ability to adapt to and learn new software.
- Able to work efficiently as part of a team and independently.
- Able to work well under pressure and meet set deadlines.
- Good organizational, time management, and prioritizing skills.
- Ability to interpret and implement company policies and procedures.
- Attention to detail in all areas of work.
- High level of personal integrity.
- Strong work ethic. Self-starter.
- Confident, consistent, decisive personality.
Working Conditions:
Job performed in an office environment. Regular hours of work, Monday to Friday.
What we offer:
- Benefit package after 3 months
Note: The Company reserves the right to review the Position Description on an annual basis and amend as required.
We value diversity in the workplace. Women, Aboriginal People, Visible Minorities and persons with disabilities are encouraged to apply and self-identify.
We thank all applicants for their submission but only those under consideration will be contacted for a one-on-one interview.
Job Types: Full-time, Permanent
Pay: $45,000.00-$55,000.00 per year
Work Location: In person
