Administrative Assistant / Receptionist
Supporting Wellness Psychological and Family Services
Calgary, Alberta
Supporting Wellness Psychological and Family Services is a growing multidisciplinary mental health practice dedicated to providing compassionate, client-centered care to children, adolescents, adults, couples, and families. We are seeking a warm, organized, and professional Administrative Assistant / Receptionist to join our team and help create a welcoming experience for our clients.
About the Role
As the first point of contact for our practice, you will play an important role in supporting both clients and clinicians. This position is ideal for someone who enjoys helping others, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly.
Key Responsibilities
- Greet clients and visitors in a professional and welcoming manner
- Answer and direct phone calls, emails, and inquiries
- Schedule, confirm, and manage client appointments
- Maintain accurate client records and documentation
- Process payments and issue receipts
- Support clinicians with administrative tasks as needed
- Manage office supplies and ensure reception areas remain organized and inviting
- Assist with intake paperwork and onboarding of new clients
- Maintain confidentiality and adhere to privacy standards
Qualifications
- Previous experience in administration, reception, customer service, or healthcare settings preferred
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and work independently
- Proficiency with Microsoft Office and cloud-based scheduling systems
- Experience with Jane App or other electronic health record systems is considered an asset
- Knowledge of psychological, counselling, or healthcare environments is an asset
Position Details
- Part-Time Position
- Three days per week
- Hours: 2:00 PM – 8:00 PM
- Compensation: $20.00–$22.00 per hour, based on experience
- Start date: As soon as possible
What We Offer
- A supportive and collaborative team environment
- Meaningful work that contributes to the wellbeing of individuals and families
- Opportunities for professional growth and development
- A positive workplace culture focused on wellness, compassion, and teamwork
How to Apply:
Please submit your resume and a brief cover letter outlining your experience and interest in the position to [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Supporting Wellness Psychological and Family Services is committed to fostering an inclusive, respectful, and welcoming environment for clients and staff from all backgrounds.
Pay: $20.00-$22.00 per hour
Work Location: In person
