Legal Assistant/ Administrator (In-Person)
Elia Associates PC – Toronto, ON
About Elia Associates PC:
Elia Associates PC is a leading Post-Development Condominium Law firm serving condominium corporations across Ontario. We are committed to delivering exceptional client service and practical legal solutions.
Our team fosters a supportive environment where talented lawyers, clerks, and staff can thrive. We actively contribute to the condominium community at national, provincial and local levels through volunteer work, education, and leadership initiatives.
Joining Elia Associates means becoming part of a team that values professionalism, collaboration, growth, and attention to detail, while providing meaningful legal services to clients.
About the Role:
We are looking for a highly organized individual to join our Managing Partner's team. This position combines legal assistant and office administrator responsibilities, providing direct exposure to clients and offering opportunities to develop a diverse skill set in a fast-paced environment.
This role is ideal for someone who excels at time management, multitasking, and organization, and enjoys working in a dynamic legal environment with a variety of responsibilities.
We offer a competitive salary commensurate with experience, a comprehensive benefits package, professional development opportunities, and the chance to work in a collaborative, team-oriented environment.
Let us know if you think you would be a good fit! We thank all applicants for their interest, but only those selected for an interview will be contacted.
Legal Assistant Responsibilities Include:
- Draft, edit, and issue correspondence
- Manage and maintain internal tickler system and deadlines
- Typing, transcription, and document preparation
- Conduct basic legal research
- Filing, document management, and record keeping
- Provide overflow support to lawyers and staff
- Copy, bind, and arrange deliveries
Administrative Responsibilities Include:
- Order, distribute, and organize supplies
- Manage incoming and outgoing mail and deliveries
- Manage Zoom and boardroom bookings
- Support Conference set-up, planning and attendance
- Run errands such as bank deposit drop off
- Assist with general reception tasks
Required Skills & Qualifications:
- Exceptional organizational skills and strong attention to detail
- Strong time management and multitasking abilities
- Experience working with collection files is considered an asset
- Typing speed: 70 - 80 WPM preferred
- Proficiency in MS Office (Word, Excel), Zoom, and general computer applications
- Excellent written and verbal communication skills (English)
- Strong proofreading and document drafting skills (English)
- Ability to work independently and take ownership of tasks
- Professional, reliable, and detail-oriented
- A valid drivers license and access to a reliable vehicle are considered assets
Education & Experience:
- Education: Post-secondary degree/ diploma considered an asset
- Experience: 2–4 years as a Legal Assistant
Compensation & Schedule:
- Salary: $65,000-80,000 /yr (commensurate with experience)
- Schedule: Monday to Friday, 9:00 a.m.–5:00 p.m. (35 hours/week with 1-hour lunch)
- In-person role
We are hiring for an existing position.
Job Type: Full-time
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Ability to commute/relocate:
- North York, ON M9L 1R5: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you proficient in English - written and spoken?
Experience:
- Legal Assistant: 2 years (required)
Licence/Certification:
- Post-secondary degree or diploma (preferred)
Work Location: In person
