Build Exceptional Projects with Pearle Developments
Pearle Developments is looking for a highly organized and detail-oriented Construction Coordinator to support the successful delivery of construction projects across Southern Ontario. As part of the Pearle family of companies, we are committed to delivering exceptional projects through collaboration, innovation, and a commitment to quality.
This is an excellent opportunity for an emerging construction professional who enjoys coordinating multiple project activities, working with both office and field teams, and contributing to projects from pre-construction through closeout.
What You'll Do:
Project Coordination & Administration
- Support the Project Manager and Site Superintendent with day-to-day coordination of construction activities.
- Maintain organized project records, including contracts, drawings, specifications, and correspondence.
- Assist in ensuring all documentation is current, accurate, and properly distributed.
- Track project milestones and support progress reporting.
Document Control & Project Systems
- Manage document control processes using Procore or similar platforms.
- Maintain and update RFI logs, submittal logs, change orders, and meeting minutes.
- Ensure timely distribution and tracking of project documents to stakeholders.
- Assist in maintaining drawing registers and issuing updated plans to trades.
Procurement & Tendering Support
- Assist in preparing tender packages and coordinating bid submissions from subcontractors.
- Analyze and organize bid information for review by the Project Manager.
- Support subcontractor onboarding, including contract documentation and compliance requirements.
- Coordinate purchase orders and track material deliveries.
Scheduling & Cost Control Support
· Assist in developing and maintaining project schedules, updates and contracts under the supervisor of the Project Manager
· Prepare and issue change orders as approved by the Project Manager
- Track project costs, commitments, and change orders.
- Support the preparation of cost reports and budget updates.
- Monitor progress against schedules and flag potential risks or delays.
Communication & Stakeholder Coordination
- Coordinate communication between project team members, trades, consultants, and clients.
- Schedule meetings and prepare/distribute agendas and minutes.
- Respond to routine project inquiries and escalate issues when directed by Project Manager.
- Support site teams by ensuring they have required documentation and information.
Health, Safety & Compliance Support
- Assist in maintaining project compliance with health and safety policies and procedures.
- Ensure required safety documentation is collected and maintained.
- Support site teams with safety reporting and documentation tracking.
Closeout & Turnover
- Assist in compiling closeout documentation, including O&M manuals, warranties, and as-built drawings.
- Track deficiencies and support coordination of closeout activities.
- Ensure final documentation is complete and properly organized for turnover.
What Makes You the Ideal Candidate?
You are highly organized, proactive, and thrive in a fast-paced environment. You enjoy supporting project teams, managing details, and helping ensure construction projects run smoothly from start to finish. You're an effective communicator, a collaborative team player, and eager to continue growing your construction career.
Qualifications
- Post-secondary diploma or degree in Construction Management, Engineering, Architecture, or a related field.
- 1–5 years of experience in a construction coordination, project administration, or project support role.
- Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
- Experience with Procore, Bluebeam, Microsoft Project, or similar construction management software is considered an asset.
- Working knowledge of construction processes, project documentation, and project lifecycles.
Experience
- 2–6 years of progressive experience in construction, project coordination, or project administration.
- Experience supporting ICI construction projects is preferred.
Key Skills
- Exceptional organization and time management skills.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and deadlines.
- Strong collaboration and relationship-building abilities.
- Proactive problem-solving mindset with a desire for continuous learning and development.
Advantages to being part of The Pearle Developments Team:
- Competitive wages
- Discounts at all Pearle Hospitality properties (restaurants, hotels and spas)
- Training and Development to support personal & professional growth
- A fun place to work with an amazing team & company culture!
Vacancy Status Disclosure: This job posting is related to an existing vacancy.
Accommodations:
Pearle Developments accommodates the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation needs must be provided in advance. To discuss your needs, please contact the hiring manager.
Pay: $50,000.00-$85,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
Ability to commute/relocate:
- Elora, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Construction coordinator : 1 year (required)
Work Location: In person
