Position Summary
We are souricing a candidate for our client who is located in Hamilton, Ontario. The Bookkeeper / Accounting & HR Coordinator is responsible for supporting the day-to-day accounting, payroll, administrative human resources, and office functions of the organization. This position plays a key role in ensuring timely processing and reconciliation of financial transactions, supporting payroll and employee records administration, and providing backup coverage for other accounting functions.
The successful candidate will help maintain strong financial controls, accurate records, and efficient administrative processes while working closely with the Controller and other members of the accounting team.
Key Responsibilities
Accounts Payable
- Process supplier invoices and match supporting documentation.
- Verify pricing, quantities, and coding of invoices.
- Reconcile vendor statements and investigate discrepancies.
- Prepare payment runs including cheques, EFTs, and electronic payments.
- Respond to vendor inquiries in a professional and timely manner.
- Maintain organized supplier records and filing systems.
Accounts Receivable Support
- Process customer payments and apply cash receipts – back up AR Clerk.
- Assist with customer account reconciliations.
- Lead collection activities and follow up on outstanding balances.
- Maintain customer account records.
- Provide backup coverage for accounts receivable functions during vacations and absences.
Payroll Administration
- Assist with the preparation and processing of payroll.
- Review employee time and attendance records for completeness and accuracy.
- Maintain payroll-related records and documentation.
- Support payroll reconciliations and year-end reporting.
- Assist with Records of Employment, employee deductions, and payroll inquiries.
- Provide backup coverage for payroll processing as required.
Human Resources Administration
- Maintain employee personnel files and records.
- Support employee onboarding and orientation activities.
- Coordinate employment documentation and policy acknowledgements.
- Administer benefit enrollment, changes, and employee communications.
- Assist with WSIB administration and employee leave records.
- Maintain training records and certification documentation.
- Support recruitment activities, including interview scheduling and applicant administration.
- Assist with HR reporting and compliance documentation.
Costing & Inventory Support
- Assist with production and inventory data entry.
- Support inventory reconciliations and cycle count administration.
- Maintain costing and product master data within the ERP system.
- Prepare reports and supporting schedules for inventory and production analysis.
- Assist with the investigation of inventory and costing variances.
General Accounting
- Perform bank, credit card, and balance sheet reconciliations.
- Maintain general ledger schedules and supporting documentation.
- Assist with month-end and year-end closing activities.
- Prepare journal entries and supporting working papers.
- Prepare and file monthly HST returns and perform related account reconciliations.
- Prepare and submit monthly WSIB reports and remittances.
- Reconcile payroll, HST, and WSIB accounts to ensure accuracy and compliance.
- Assist with payroll source deduction remittances and related reconciliations.
- Support cash flow reporting and short-term treasury administration activities.
- Assist with government reporting, remittances, and regulatory filings.
- Support external audits and regulatory reporting requirements.
- Maintain accurate and organized accounting records.
- Ensure compliance with CRA, WSIB, Employment Standards Act, and company record retention requirements.
Business Continuity & Cross-Training
- Cross-train on accounting and administrative functions to provide operational coverage.
- Learn and document key accounting and payroll procedures.
- Support department continuity during employee vacations, medical leaves, and absences.
- Identify opportunities to improve efficiency, controls, and documentation.
Qualifications
Education & Experience
- Diploma or certificate in Accounting, Bookkeeping, Payroll Administration, Business Administration, or a related field.
- Minimum 5 years of bookkeeping or accounting experience.
- Experience with payroll administration preferred.
- Experience with HR administrative functions considered a strong asset.
- Manufacturing experience is preferred.
Skills & Abilities
- Strong understanding of accounts payable, accounts receivable, payroll, and general bookkeeping principles.
- Proficiency with Microsoft Excel and Microsoft Office applications.
- Experience using ERP or accounting software systems.
- Excellent organizational and time management skills.
- Strong attention to detail and commitment to accuracy.
- Ability to handle confidential information with discretion and professionalism.
- Excellent written and verbal communication skills.
- Ability to work independently while contributing positively to a team environment.
What We Offer
- Permanent full-time employment.
- Competitive salary based on experience.
- Group benefits program.
- Stable work environment with long-term career opportunities.
- Supportive and collaborative team culture.
- Opportunity to contribute to a growing and well-established Ontario food manufacturer.
Ideal Candidate Profile
We are seeking a dependable and experienced professional who enjoys creating order and consistency within an organization. The ideal candidate is someone who takes ownership of their work, values accuracy and accountability, and is comfortable supporting a variety of accounting, payroll, human resources, and administrative functions. This individual will play an important role in ensuring continuity, reliability, and operational support across the business.
Pay: From $60,000.00 per year
Benefits:
- Casual dress
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
