Job Title: Assistant
Department: Organizational Development and Talent Management Department
Location: College Drive Campus – North Bay, ON
Status: Temporary Full-Time – Leave Replacement
Contract Duration: Immediately - March 31, 2027 (subject to change)
Hours Per Week: 37.50 hours
Pay Range: $27.64 - $31.00/hour
Application Deadline: Friday, June 26, 2026 – 12:00 p.m.
Under the direction of the Director, Organizational Development & Talent Management (ODTM), the Assistant is responsible for providing focused support to the Organizational Development & Talent Management Department with confidential human resources department tasks.
The Assistant will support the department with confidential data entry, supporting the employee onboarding process, and maintaining expenditure records, including required requisitions on behalf of the Director. This position will provide clerical/administrative, data entry and organizational support for various committees and procedural activities related to the department’s operations ensuring a consistent positive that aligns with the mission, vision and commitment to its 5 Pillars: Student Success, Program and Service Excellence, Innovation and Entrepreneurship, Connection to Community and Sustainability.
Qualifications:
- Post-secondary Diploma or Degree in Human Resources, Business Administration, Office Administration or related field
- Actively working toward or interested in pursuing a Certified Human Resources Professional (CHRP) designation with the Human Resources Professional Association (HRPA)
- Up to two (2) years of progressive administrative experience; experience in providing support in multiple human resources areas preferred
- Demonstrated high level of proficiency with computer applications including but not limited to Microsoft Office 365: Outlook, Word, Excel, SharePoint and MS Teams. Experience maintaining web page software is an asset
- Experience with Human Resources Information Systems (HRIS) and automated systems, knowledge of Ceridian Dayforce is preferred
- Professional demeanour with a strong customer service orientation and effective presentation and interpersonal skills. Must have strong verbal and written communication skills with superior attention to detail and a high degree of accuracy
- Proven experience in accurate and efficient data entry or established skills in maintaining accuracy and efficiency in data entry tasks
- Proven ability to work in a fast-paced, high volume environment with strong multi-tasking and prioritizing abilities
- Demonstrated knowledge of change and project management practices
- Tact and discretion to recognize and maintain strict confidentiality of sensitive information
- Strong client focus with an awareness of and sensitivity to diversity
- Ability to gather information, analyze, evaluate, formulate and recommend appropriate courses of action
- Demonstrated skills with creative problem solving
- Excellent follow-through skills and proven ability to take initiative, accompanied with the ability to work independently and as part of a team
- In-person, on-site position; must be able to reliably commute and/or relocate to North Bay, ON
Responsibilities:
- Act as the primary front line resource by responding to human resources inquiries in person, via phone or electronically to internal and external collaborators/partners
- Provide confidential clerical support to all areas of human resources in completing routine correspondence
- First level response and maintenance of the ODTM or general inquiry inboxes
- Ensure all requests and inquiries are dealt with in a professional and timely manner, re-routing and/or referring where appropriate
- Maintain and enter up-to-date data in various database systems, including the Human Resources Information System (HRIS), employee data, files, etc.
- Prepare a variety of documents such as letters, memos, emails, reports, tables and statistical charts from verbal instructions, hand-written or computer-generated drafts using initiative based on knowledge of the subject and/or from general instructions
- Manipulate data/text and perform functions such as formatting, data/text editing, merging, paginating and graphics
- Organize and maintain the Director’s meeting and working files, ensuring that documents, reports and all relevant materials are available before each meeting
- Schedule internal/external activities for the Director, appointments, meetings, including location, transportation and other arrangements as required
- Prepare responses to correspondence and enquiries for the signature of the Director and/or Manager
- Maintain and update ODTM procedure manuals
- Coordinate and schedule meetings, take minutes of meetings as required
- Maintain filing system (hard copy and electronic) and distribution of mail
- Support and contribute to a positive and engaged organizational culture
- Other general administrative duties as required
Applications will be accepted by the Organizational Development and Talent Management Department through our Career Portal at https://www.canadorecollege.ca/about/careers until 12:00 p.m., on the closing date. While we thank all applicants, only those selected for an interview will be contacted.
Canadore College is committed to inclusion, diversity, equity, and accessibility.
