Jai Homes Ltd. is an established custom home builder known for quality craftsmanship, thoughtful design, and exceptional client experience. We are currently looking for a highly organized and detail-oriented Administrative Coordinator to join our team and support our construction and client service operations.
This role is ideal for someone who enjoys working in a fast-paced environment, coordinating multiple tasks, and interacting with clients throughout the home building process.
Key ResponsibilitiesClient Selections Coordination
- Schedule and coordinate client selection meetings.
- Assist clients with tracking and organizing design selections.
- Maintain accurate documentation of client choices and change requests.
- Communicate selections with construction and procurement teams.
Construction Administration
- Review and interpret residential construction blueprints and drawings.
- Assist with creating and maintaining construction schedules.
- Coordinate with site supervisors, trades, and suppliers as needed.
- Track project milestones and update internal records using Buildertrend.
Permits & Utilities
- Prepare and submit permit applications to municipalities.
- Coordinate utility applications and connections (power, gas, water, telecom).
- Monitor approval timelines and maintain permit documentation.
Office & Front Desk Duties
- Welcome and assist visitors to the office.
- Answer and direct incoming phone calls and emails.
- Maintain organized filing systems for project documentation.
- Provide administrative support to management and construction teams.
Qualifications
- Experience operating Buildertrend construction management software is required or strongly preferred.
- Ability to read and understand residential construction blueprints.
- Previous experience in residential construction, home building, or real estate administration is an asset.
- Strong organizational and multitasking skills.
- Excellent communication and customer service skills.
- Proficiency with Microsoft Office or Google Workspace.
- Detail-oriented with strong problem-solving abilities.
What We Offer
- Opportunity to work with a growing custom home builder.
- A collaborative and supportive team environment.
- Exposure to all aspects of the home building process.
- Competitive compensation based on experience.
Pay: $19.00-$21.00 per hour
Expected hours: 40.0 per week
Benefits:
Work Location: In person
