Hours of Work: 35 Hours / week
IT & Digital Operations Coordinator Full-time permanent (upon successful completion of probation) $60,000-$70,000 (commensurate with qualifications and experience) June 2026 Magnetawan First Nation, 10 ON-529, Britt, ON P0G 1A0 Monday to Wednesday, 8:00 a.m. to 5:30 p.m.; Thursday, 8:00 a.m. to 4:30 p.m.; Fridays and weekends as required.
Position Summary
Magnetawan First Nation is seeking a highly organized and motivated IT & Digital Operations Coordinator to support the Nation’s growing digital, operational, and governance needs.
This role is responsible for managing IT systems, cybersecurity, digital records, organizational data, and technology infrastructure while supporting all departments in improving efficiency, strengthening information management, reducing risk, and building internal capacity.
The IT & Digital Operations Coordinator serves as a central point of coordination for technology, digital systems, cybersecurity, and operational support across the organization.
Key Responsibilities
IT Systems & Technical Support
Provide day-to-day IT support (hardware, software, network, printers)
Manage Microsoft 365 systems including Outlook, Teams, SharePoint, and OneDrive
Maintain internet, Wi-Fi, and network infrastructure
Set up, configure, and maintain staff devices including laptops, phones, and tablets
Troubleshoot system and connectivity issues across departments
Asset & Technology Management
Maintain a complete inventory of all IT and digital assets
Track assignment of assets to staff and departments
Manage asset lifecycle
Conduct regular asset audits and reconciliation
Ensure proper return and tracking of physical assets during staff offboarding
Work with Finance to support asset tracking and reporting
Develop and maintain asset management procedures and standards
Cybersecurity & Risk Management
Monitor and respond to cybersecurity risks including phishing attempts, breaches, andsuspicious activity
Implement and maintain IT and cybersecurity policies and procedures
Manage system backups and disaster recovery processes
Ensure compliance with privacy, data protection, and information security standards
Support organizational risk management related to technology and digital systems
License & Systems Management
Manage software licenses, subscriptions, and user access
Track renewals, usage, and compliance requirements
Coordinate system permissions and access across departments
Optimize software usage and reduce unnecessary licensing costs
Information & Records Management
Develop and maintain digital filing systems and organizational standards
Organize shared drives and departmental records
Support transition toward paperless systems and digital workflows
Ensure secure storage, retention, and access to sensitive information
Support information governance and records management initiatives
Onboarding & Offboarding
Set up IT access for new staff including email accounts, permissions, and systems access
Conduct IT onboarding for employees and provide orientation to organizational systems
Manage staff offboarding processes
Ensure continuity and proper transfer of digital files when staff leave the organization
Staff Training & Support
Deliver staff training on IT systems, cybersecurity awareness, and data protection
Provide guidance related to:
o phishing awareness
o digital security
o data handling
o Microsoft 365 tools
Support staff in improving digital literacy and system usage
Track completion of mandatory online training requirements where required
Website & Digital Communications
Manage and update the Magnetawan First Nation website (WordPress)
Post job opportunities, notices, newsletters, and community updates
Support digital communication tools and online engagement initiatives
Work collaboratively with Communications staff as needed
Vendor & Procurement Coordination
Coordinate with IT vendors, internet providers, software vendors, and external service providers
Track contracts, renewals, warranties, and service agreements
Obtain quotes and support procurement processes for technology and digital systems
Assist with vendor coordination and troubleshooting support
Projects & Systems Development
Lead and support digital initiatives including:
o website improvements
o digital forms and workflows
o systems upgrades
o process automation
Support long-term initiatives such as development of a future member portal
Assist with implementation of organizational technology projects
Event IT & Audio-Visual (AV) Support
Set up, operate, and troubleshoot audio-visual equipment for meetings, workshops, and community events
Support hybrid meetings (in-person and virtual/Teams)
Ensure sound systems and presentation equipment function properly during meetings and events
Maintain AV equipment inventory and setup standards
Provide on-site technical support during key events as required
Administrative & Operational Support
Assist with governance-related digital records and documentation
Support departments with operational technology needs
Provide general digital systems support across the organization
Perform other related duties as assigned
Qualifications
Diploma or degree in Information Technology, Computer Science, or related field (orequivalent experience)
Minimum 2–3 years experience in IT support, systems administration, or digitaloperations
Strong knowledge of Microsoft 365 and network systems
Experience with cybersecurity practices and data protection
Experience with website management (WordPress preferred)
Strong organizational, communication, and problem-solving skills
Ability to work independently and support multiple departments simultaneously
SPECIAL REQUIREMENTS:
Confidentiality: The incumbent must maintain strict confidentiality in performing the duties. The incumbent must adhere to the Magnetawan First Nation Personnel Policy.
A current CPIC with a vulnerable sector check is required.
How to Apply: Interested applicants may apply, in confidence, by sending a cover letter, resume, photocopies of education diploma by mail, hand deliver or email to
Magnetawan First Nation
10 ON-529, Britt, ON P0G 1A0
Email: [email protected]
Closing date: Open until filled
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
