Job Overview
We are seeking a dynamic and detail-oriented Office Administrator / Bookkeeper / Project Coordinator to join our team! This multifaceted role offers an exciting opportunity to manage administrative functions, oversee financial record-keeping, and coordinate projects seamlessly. You will be the backbone of our daily operations, ensuring efficiency, accuracy, and smooth communication across departments. If you thrive in a fast-paced environment and enjoy wearing multiple hats, this position is perfect for you! Your proactive approach and organizational skills will contribute significantly to our company's success and growth.
Responsibilities
- Manage day-to-day office operations, including scheduling, correspondence, and document management
- Maintain accurate financial records using accounting software such as QuickBooks, Sage, or Xero
- Handle accounts payable and receivable processes to ensure timely payments and collections
- Perform bank reconciliations, account analysis, and account reconciliation tasks to ensure financial accuracy
- Assist with payroll processing and related reporting requirements
- Support project coordination by tracking deadlines, preparing reports, and liaising with team members and clients
- Prepare budgets, monitor expenses, and assist in financial planning activities
- Maintain organized records of invoices, receipts, contracts, and other essential documents
Requirements
- Proven experience with accounting software such as QuickBooks, Sage or Xero is essential
- Strong knowledge of bookkeeping principles including accounts payable/receivable and bank reconciliation
- Familiarity with payroll processing and related compliance requirements
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Detail-oriented with strong analytical skills for account analysis and budgeting
- Ability to communicate clearly both verbally and in writing
- Previous experience in office administration or project coordination is preferred
- Knowledge of accounting processes related to account reconciliation and financial reporting is highly desirable
Join us to be part of a vibrant team where your skills will make a real impact! We value proactive individuals who are eager to contribute their expertise in finance management, administrative support, and project coordination. Your dedication will help us streamline operations while fostering a positive work environment.
Pay: $18.00-$19.00 per hour
Work Location: In person
