Overview
We are seeking a highly organized and proactive Personal Assistant to support executive and administrative functions within our property management company. This role requires a detail-oriented individual with excellent communication skills, scheduling, proficient in various office software, Buildium software, and administrative tasks. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing exceptional customer service to ensure smooth daily operations.
Duties
- Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace to coordinate appointments and meetings
- Handle incoming inquiries via various messaging platforms.
- Answering phone calls and emails from tenants, contractors, and owners
- Scheduling property viewings, inspections, and maintenance appointments
- Preparing leases, notices, and other property documents
- Collecting and organizing rent and expense records
- Coordinating with contractors and service providers
- Maintaining tenant and property files
- Assisting with advertising vacancies and screening inquiries
Experience
- Prior office experience in administrative or clerical roles is preferred
- Assisting with advertising vacancies and screening inquiries in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Strong organizational skills with the ability to multitask effectively
- Demonstrated ability to provide exceptional customer service and maintain professional communication standards
- Familiarity with office equipment, filing systems, and basic proofreading skills
This position offers an engaging work environment where attention to detail, organizational prowess, and excellent communication are highly valued. The successful candidate will play a vital role in ensuring efficient office operations while supporting the overall success of our company.
Pay: $17.00-$17.50 per hour
Benefits:
Work Location: Hybrid remote in Halifax, NS B3N 1J3
