Division: Transportation and Construction
Department: Roadways, Fleet and Support Services
Term: 1 Temporary Full Time position available for approximately 6 months.
Closing Date: 05/19/2026
Labour Group: CUPE 859
Posting: 5319
This position is a CUPE 859 position and will be filled in accordance with the Collective Bargaining Agreement. Should it not be filled in accordance with the Collective Bargaining Agreement, external candidates will be considered.
Under supervision of the Operations Assistant IV, this position performs a variety of clerical, computer, accounting duties for Fleet Services.
- Prepares and maintains month-end expense entries related to cost recovery charges ensuring accuracy and completeness of supporting documentation and coordinating with various departments regarding operational changes.
- Collects and maintains data, records and statistics regarding all aspects of fleet operations including fuel, labour costs, and equipment operation and maintenance
- Monitors data integrity within electronic systems and performs updates or provides support as required.
- Maintains records associated with all Fleet staff training programs and certifications, and coordinates with the RF&S Training Administrator to schedule necessary recertifications.
- Licenses all Civic, Parks and Police fleet vehicles and equipment and maintains related records.
- Manages fuel and driver cards for the fuel security system.
- Compiles and audits fuel usage records for all vehicles and equipment
- Provides support for process improvements to enhance efficiency, accuracy and consistency
- Serves as Records Coordinator for Fleet Services, ensuring proper organization, retention and compliance with records management policies and procedures
- Provides operational and process support to the civic, police and parks fleet operations
- Compiles and coordinate memos, approvals and supporting documentation for procurement approval
- Provides administrative support for safety initiatives including coordinating documentation and tracking requirements
- Ensures Fleet Services compliance with the Motor Vehicle Act and all applicable provincial legislation
- Processes various monthly invoices such as rentals, leases, contractor services, etc.
- Maintains records of accounts payable and ensures proper authorization, proper general ledger coding and substantiation of expenditures. Reviews and provides analysis of monthly variances.
- Screens telephone and in-person enquiries, referring them to the appropriate party.
- Sorts and distributes mail.
- Maintains stationery supply.
- Performs other related duties as assigned.
Education, Training and Experience Requirements:
- Grade 12 education.
- Graduation from a recognized one-year post-secondary business administration program including an introductory accounting class.
- Typing speed of 55 w.p.m.
- Three years’ related experience.
Knowledge, Abilities and Skills:
- Demonstrated ability to regularly and consistently attend work to ensure effective operations and service delivery.
- Demonstrated knowledge of, and ability to follow all applicable procedures and policies.
- Knowledge of business English and modern office practices, procedures and equipment.
- Knowledge of accounting terminology and procedures.
- Knowledge of City regulations.
- Ability to prioritize responsibilities and to make decisions in accordance with established polices and procedures.
- Ability to express ideas effectively, orally and in writing.
- Ability to work with minimal supervision.
- Ability to establish and maintain effective working relationships with civic employees and suppliers.
- Ability to maintain moderately complex records, and to prepare reports.
- Ability to operate office systems and equipment, including word-processing, spreadsheet, and database software.
Weekly Hours: 40
Salary Range: $32.81 to $32.81 CAD per hour (2026 rates)
Diversity, Equity and Inclusion
The City of Saskatoon offers an inclusive workplace that embraces diverse backgrounds. As an equity partner with the Saskatchewan Human Rights Commission (SHRC), the City commits to diversity, equity and inclusion in our workplaces. By having our workforce reflect the community we serve, we support the realization of miyo-pimatisiwin, (me-o-pi-ma-ti-si-win) “the good life”, for all residents. To learn more about Diversity, Equity and Inclusion at the City, please visit Saskatoon.ca/diversity
Accommodation
The City of Saskatoon strives to provide an accessible and inclusive workplace for all, including throughout the application and selection process through reasonable access and accommodations. Should you require accommodation through any stage of the recruitment process, please email [email protected].
While we appreciate all applications we receive, only candidates under consideration will be contacted.
Our Recruitment Process: Application > Posting Closes > Resume Review > Pre-screen/Interview > Offer > Pre-Employment Conditions > Welcome to the City
