Company Overview
PKF Lawyers is seeking a detail-oriented and proactive Legal Assistant to join our team. This role provides essential support to our legal professionals, focusing Corporate commercial & Estates. The ideal candidate thrives in a fast-paced environment and possesses the empathy and professionalism required to assist clients during significant life transitions.
Key Responsibilities
General Administration
- Prepare, draft, and edit a wide range of professional correspondence, legal documents, and official forms.
- Oversee the end-to-end lifecycle of legal files (both paper and electronic), including opening, data entry, scanning, organizing, maintaining, and closing files.
- Performing conflict checks, initial calls with clients, etc.
- Accurately enter, review, and verify lawyer time entries to facilitate seamless billing processes.
- Maintain a highly organized and efficient electronic and physical document management system to ensure data integrity and quick retrieval.
- Serve as a primary point of contact for clients, internal associates, and opposing counsel; professionally address inquiries and concerns.
- Optimizing attorney schedules, managing high-volume email correspondence, and streamlining client-lawyer relations to enhance practice efficiency.
- Liaise seamlessly with other legal assistants, paralegals, lawyers, and external clients to monitor and advance file progress.
- Performing general administrative duties as required.
Corporate Commercial
- Performing due diligence searches (The Property Registry (TPR), Land Titles Office, Companies Office, Bank Act, Bankruptcy, Taxes, and Queen’s Bench)
- Assist with corporate/commercial transactions, including asset/share purchases and financings. Help prepare closing agendas, assemble closing books, and manage post-closing filings.
- Drafting and registering documents at Land Titles (online and through clerks)
- Drafting and completing Personal Property Registry registrations
- Drafting and filing corporate documents with Companies Office
- Prepare and draft documents for incorporations, organizations, amalgamations, amendments, dissolutions, and extra-provincial registrations.
- Preparing closing books for corporations
Wills & Estates
- Prepare and draft comprehensive estate planning instruments including Wills, Powers of Attorney, Health Care Directives, and Trust agreements.
- Lead client meetings to facilitate the formal execution of Acknowledgment and Release documentation.
- Coordinate the probate process, including drafting applications and supporting affidavits.
- Maintain organized estate files and track key deadlines for filings and distributions.
- Handle financial administration, including the investment of trust monies, fund distribution to beneficiaries, billing, and final file closures.
Technical Skills
- Legal Administrative Assistant certificate or diploma
- Strong Microsoft Office skills (Outlook, Word, PowerPoint, and Excel)
- Strong administration and research skills
We thank all candidates who apply, however, only those selected for an interview will be contacted.
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program
Work Location: In person
